Benefits and Leave Administrator

Summary of Position:The Benefits & Leave Administrator is responsible for the day-to-day administration of employee benefits programs, corporate insurance coverage, and leave of absence processes. This role ensures compliance with all applicable federal, state, and company policies while delivering accurate, timely, and employee-focused support. The position serves as a key liaison between employees, management, insurance companies, brokers, and third-party administrators.Corporate:Adheres to the HTGSS policies and proceduresLearns, demonstrates and upholds HTGSS Core ValuesComplies with all HTGSS Certification standards; Management System (TS16949), Environmental ISO 14001-2015 and Health and Safety ISO 45001-2018 policies and proceduresTreats all HTGSS team members with respect and professional courtesyAlways strives to maintain a positive work environmentManages the department budget efficiently as per approved annual budgetPerforms additional assignments / duties as assignedEHS:Adhere to all safety policies and proceduresComply with all safety policies and 5S clean philosophy to maintain a safe, clean working environmentMeets company safety goalsDuties and Responsibilities:Administer employee benefit programs including medical, dental, vision, life insurance, disability, and retirement plansServe as the primary point of contact for employee benefit inquiries and issue resolutionCoordinate and manage open enrollment processes, including system updates and employee communicationsEnsure accurate benefit deductions, enrollments, and eligibility tracking in HRIS (e.g., ADP Workforce Now)Maintain compliance with ERISA, ACA, DOL, and COBRA regulationsAssist with audits, reporting (e.g., 1095-C), and plan documentation (SPD updates)Administer and manage corporate insurance programs and claims, including general liability, worker's compensation, and other business insurance policiesCoordinate and analyze policy renewals, coverage options and support cost-containment strategiesAdminister all leave programs including FMLA, ADA accommodations, personal leave, and state-specific leave lawsPartner with third-party leave administrators; ensure proper coordination and documentationProvide guidance to employees on leave processes, eligibility, and responsibilitiesTrack and monitor leave usage, return-to-work dates, and required certificationsEngage in the ADA interactive process in coordination with HR leadershipCollaborate with HR team and department management to determine and implement reasonable accommodation.Ensure accurate, compliant, and timely documentation practicesEnsure adherence to federal and state regulations, company policies, and internal controlsSupport internal and external audits related to benefits and leave programsIdentify process gaps and recommend improvements to increase efficiency and complianceProvide clear, professional, and compliant communication to employees regarding benefits and leaveConduct benefits orientations, training, communication as needed or assignedDevelop employee-facing materials, guides, and FAQsEscalate complex issues to HR leadership as appropriateProcess and reconcile all benefits and insurance-related invoices in a timely and accurate mannerPartner with payroll and finance to ensure proper deductions, vendor payments, general ledger, and budget alignmentAssist in annual budget planningReporting: Reports to Human Resource ManagerCompetency Requirements:Confidentiality: Adheres to the upmost confidentiality; particularly regarding handling employment/personal information. Works with the team to ensure that all information from within the department is kept private.Multitasking: Must possess the ability to change from one task to another in quick manner based on company needsCommunication: Works to ensure respectful, timely, accurate and appropriate communication across all levels of the organization.Initiative: Identifies problems and takes action to address current or future problems. Proactively engages to solve issues verses simply thinking about future actions.Engagement: Engages team members in developing goals, executing plans and delivering results (output). Motivates team members through clear and consistent communication. Models' adaptability. Use collaboration and influence skills to achieve successful outcomes.Leads by Example: Sets a good example for peers to follow.Integrity: Performs in such a way as to inspire a high degree of trust and acceptance amongst co-workers across all departmentsCustomer Service Orientation: Focuses efforts on discovering and meeting the customer's needs. Develops trust in all relationships internally and externally.Organizational and Self Discipline: Efficiently organizes and executes assignments. Demonstrates self-discipline and reliability.Analytical Skills / Problem Solving: Understands situations, problems, or issues by breaking them down into smaller pieces, or tracing the implications of a situation in a step-by-step way. Systematically organizes the parts of problems. Make systematic comparisons of data or aspects, prioritizing, planning, and developing countermeasures.Flexibility / Adaptability: Adapts and works effectively in a variety of situations and with various individuals or groups. Seeks and appreciates opposing perspectives on issues. Adapts approach as the requirements of the situation change. Changes or easily accept changes in organization or job requirements.Works Safely: Strives for an accident-free workplace. Keeps safety at the "heart" of everything done. Treats safety as a personal responsibility and sees oneself as being responsible for the safety of others.Teamwork: Contributes meaningfully to work group efforts by offering new ideas for improvement. Demonstrates a cooperative manner in dealing with supervisors and other team members. Does his/her part toward group effortMutual Respect and Support: Works cooperatively with others. Welcome and take advantage of opposing ideas and opinions are always respectful to others.TECHNICAL COMPETENCY*Displays knowledge & skills necessary to perform assigned duties; understands Processes, procedures, standards, methods and technologies related to assignments; demonstrates functional/technical literacy; participates in measuring outcomes of work; keeps current on new developments in field of expertise effectively uses available technology (automation, software, etc.)*Applies companywide but are specifically defined as essential functions.Physical Demands and Work Environment:The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Stand / Walk Frequent (34 - 66%)Forceful Grip Occasional (5-33%)Sit Frequent (34 – 66%)Fine Manipulation Constant (67-100%)Bend/Stoop/Squat Occasional (5-33%)Lift Occasional (1 – 60 reps) 25 lb. maxForward Reach Occasional (5-33%)Carry Occasional (1 – 60 reps) 25 lb. maxOverhead Reach Occasional (5-33%)Push / Pull Occasional (1 – 60 reps) 25 lb. maxThe employee generally works in indoor office and warehouse environments.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Hyundai Transys Georgia Seating System is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Hyundai Transys Georgia Seating System is committed to achieving a diverse workforce through application of its equal opportunity, non-discrimination, anti-harassment policies in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. All employment decisions at Hyundai Transys Georgia Seating System are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, sex, sexual orientation, gender identity, family or parental status, national origin, veteran status, disability or any other status protected by the laws or regulations in the locations where we operate.Education:Bachelor's degree in human resources, Business Administration, or related field preferredPosition Requirements and Qualifications3–5+ years of experience in benefits and/or leave administrationExperience working in a multi-state environment preferredHuman Resources experience in Manufacturing is helpful but not required.Technical/ Computer Skills:Strong working knowledge and understanding of employment law, including FMLA, ADA, USERRA, COBRA, HIPAA, ACA, ERISAExperience with ADP and SAP preferredAbility to work in a fast-paced, structured environment and meet deadlinesMust be proficient using MS Office (Excel, Word, PowerPoint, Outlook)This Position Description is intended as a summary of the job responsibilities for this position. HTGSS reserves the right to add, remove, and/or alter job responsibilities in whole or in part with or without notice. Additionally, all HTGSS team members are subject to all other HTGSS policies and procedures, including those set out in HTGSS's Team Member Handbook.This Position Description is not a contract. Every Team Member's employment with HTGSS is voluntary and is subject to termination by the team member or HTGSS at will, with or without cause, and, with or without notice, at any time. Nothing in this Position Description or HTGSS policies shall be interpreted as being in conflict or to eliminate or modify in any way the employment-at-will status of HTGSS team members.