Listing Coordinator

About The Lira GroupThe Lira Group is a premier Nashville-based real estate team specializing in high-end residential transactions. Ranked in the Top 1% of agents in Middle Tennessee, we pride ourselves on providing luxury service and seamless experiences for every client.Role OverviewThe Listing Coordinator manages the details of the listing lifecycle from pre-market preparation through active marketing and contract-to-close. This role is highly client-facing and operationally hands-on, ensuring sellers, operations, and marketing teams feel informed and supported every step of the way.This position requires a strong attention to detail, proactive communication, and a willingness to step in wherever needed, from coordinating vendors to preparing homes for market.Ideal CandidateThe ideal candidate is detail-oriented, dependable, and thrives on keeping multiple moving parts organized. You enjoy working with both clients and vendors, making sure every step of the listing process runs smoothly - from staging to marketing and showings. You are proactive, responsive, and calm under pressure, with a natural ability to juggle tasks without letting anything slip through the cracks. You bring strong communication skills, a client-first mindset, and a sense of ownership that ensures sellers feel supported and confident throughout their experience with The Lira Group.ResponsibilitiesPre-Listing & OnboardingAttend listing appointments as an administrative assistant when neededServe as the communication liaison with sellers post-appointmentCoordinate preparation and processing of listing agreements with the transaction coordinatorCreate and execute listing launch plans using Monday.comListing PreparationCoordinate contractors, cleaners, repairs, and home improvement vendorsManage staging inventory through Stageforce and assist with light staging of homesMaintain lockboxes, signage, and staging inventoryCoordinate photography and videography schedulingPrepare homes for showings and open houses, including light cleaning (vacuuming, wiping counters, light outdoor prep such as leaf blowing)Meet vendors on-site as needed for quotes, repairs, and project coordinationMarketing & CommunicationSupport listing marketing efforts including:Social media posting (including scheduled Instagram posts)Creating and printing listing marketing materialsDrafting listing copyAssisting with digital and print advertising placementTrack weekly listing marketing efforts and performanceCollaborate with marketing team to ensure timely and consistent promotionClient Communication & ReportingCollect and track showing feedback from agentsAssist with Monday seller updates, including feedback and activity reportsMaintain clear and consistent communication with sellers throughout the processTransaction SupportWeekly property check-ins to ensure cleanliness and identify issues.Complete various client satisfaction tasks throughout the transaction.Schedule and meet vendors for quotes and repairs during the inspection period.Administrative & Team SupportAssist with direct mail campaigns, gifting, and client appreciation initiativesProvide occasional administrative support to the CEO and operations teamMaintain and update CRM systems and listing databasesPhysical & Logistical RequirementsAbility to lift up to 40 lbsMust have a reliable personal vehicle and valid driver’s licenseComfortable performing hands-on tasks including staging, light cleaning, and property prepWillingness to work both indoors and outdoors in varying conditionsThis Role Is Not For You IfYou are easily overwhelmed by details or multiple projects at once.You prefer working independently with little client or team interaction.You struggle with organization or  managing deadlines.You don't enjoy handling logistics.You find it difficult to adapt quickly when plans change.You prefer to work remotely rather than in an office setting.You don’t want to do manual labor or get sweaty at times.Qualifications1–2 years experience in real estate or administrative support.Proficiency in Google Workspace, Microsoft Office, and CRM/database systems.Excellent attention to detail, time management, and multitasking ability.Strong interpersonal skills and client service orientation.Flexible and adaptable in a fast-paced, dynamic environment.Ability to lift 40lbsOwn a reliable car that will be used for the jobPotential systems to be used: dropbox, dotloop, stageforce, showingtime, realtracs, monday.comPrevious interior design experience a plusPrevious marketing experience a plus