Purchase & Sales Specialist

We are looking for a Purchase & Sales Specialist to support sourcing and vendor coordination for a Contract position based on site in Paterson, New Jersey. This role focuses on preparing bid materials, communicating with suppliers, tracking purchasing activity, and maintaining organized records throughout the procurement cycle. The ideal candidate brings an understanding of bidding practices and purchasing operations, along with the ability to manage follow-up tasks accurately and professionally.Responsibilities:• Prepare and organize bid documentation to support purchasing and sales-related activities.• Reach out to vendors to request pricing, clarify details, and gather required information for submissions.• Track open bids and purchase-related requests, ensuring timely follow-up with external partners.• Maintain accurate records of quotations, vendor communications, and purchasing documents.• Coordinate with internal stakeholders to confirm specifications, timelines, and material needs.• Review supplier responses for completeness and help compare offers against business requirements.• Support day-to-day procurement administration by updating files, monitoring deadlines, and documenting activity.• Assist in outlining and documenting the bidding process to promote consistency and clear communication.• Experience in purchasing, procurement support, sales support, or a related administrative function.• Familiarity with bid documents and an understanding of how the bidding process works.• Knowledge of purchased materials and the ability to handle related documentation accurately.• Strong written and verbal communication skills for effective vendor and internal coordination.• Detail-oriented approach with the ability to manage multiple follow-ups and deadlines.• Proficiency in organizing records, tracking status updates, and maintaining documentation.• Availability to work on site Monday through Friday in Paterson, New Jersey.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.