Accounts Receivable Clerk

JUST A DASH CATERING LLC, is proud to be family owned and operated. Since opening our doors in 2008, we have been dedicated in providing great tasting, healthy and highly nutritionist meal options to School Districts, Day Cares, Park Districts and Adult Day Care Centers throughout the Chicagoland and Northwest Indiana area. Our success over the years is a true testament to our entire JUST A DASH team true dedication to meeting our client needs, providing great service and presenting a quality product. **Job Title:** Accounts Receivable and Payroll Clerk **Job Summary:** The Accounts Receivable and Payroll Clerk is responsible for managing the company’s accounts receivable functions as well as assisting with payroll processing. This role involves handling invoicing, payment processing, payroll administration, and maintaining accurate financial records. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. **Key Responsibilities:** 1. **Accounts Receivable:** - Generate and send invoices to clients or customers. - Verify the accuracy of invoices and resolve discrepancies. - Record and process incoming payments through various channels (checks, electronic transfers, credit cards). - Reconcile payments with invoices and account records. - Monitor accounts receivable aging reports and follow up on overdue accounts. - Communicate with clients regarding overdue invoices, payment plans, and account status. - Maintain accurate financial records and ensure compliance with company policies and accounting standards. 2. **Payroll Processing:** - Assist in the preparation and processing of bi-weekly or monthly payroll. - Verify timekeeping records and calculate wages, overtime, and deductions. - Maintain and update employee payroll records, including personal information, tax withholdings, and benefits. - Process new hires, terminations, and status changes in the payroll system. - Prepare and distribute paychecks or direct deposit statements. - Ensure payroll practices comply with federal, state, and local regulations. - Assist with preparing reports for tax filings and other compliance requirements. 3. **Administrative and Reporting Support:** - Prepare and reconcile daily, weekly, or monthly reports related to accounts receivable and payroll. - Address and resolve billing and payroll-related inquiries and discrepancies. - Assist with periodic audits of accounts receivable and payroll records. - Provide general administrative support to both accounting and payroll departments. - Perform data entry and clerical tasks related to accounts receivable and payroll. 4. **Customer and Employee Relations:** - Communicate effectively with clients regarding billing issues and payment status. - Address and resolve employee inquiries related to payroll, deductions, and benefits. **Qualifications:** - Associate’s or Bachelor’s degree in accounting, finance, business, or a related field preferred. - Previous experience in accounts receivable and/or payroll processing. - Proficiency in accounting and payroll software, as well as MS Office Suite (Excel, Word). ADP and QuickBooks proficiency not required but preferred - Strong organizational and time-management skills with the ability to handle multiple tasks. - Excellent attention to detail and accuracy. - Strong communication and interpersonal skills. - Ability to handle confidential information with discretion. **Work Environment:** - Office setting with standard working hours. **Reports To:** Director of Finance This combined role requires a versatile individual capable of managing both accounts receivable and payroll functions effectively. Adjustments to the responsibilities and qualifications can be made based on the specific needs of your organization. Job Type: Full-time Pay: $35,000.00 - $45,000.00 per year Benefits: Dental insurance Health insurance Paid time off Vision insurance Schedule: Monday to Friday Work Location: In person