Union Payroll Administrator & Accounting Assistant

Payroll Administrator and Accounting Assistant Job Summary: We are seeking a versatile and detail-oriented Payroll Administrator and Accounting Assistant to oversee the accurate and timely processing of union payroll activities and accounts payable transactions. This role requires a keen understanding of both union payroll regulations and accounts payable procedures, as well as exceptional organizational and communication skills. Responsibilities: Union Payroll Processing: Manage all aspects of union payroll processing, including calculating wages, deductions, allowances, per diems, PTO, and contributions in accordance with collective bargaining agreements. Prepare and submit accurate and timely union reports, dues, and contributions, ensuring compliance with regulatory requirements. Collaborate with HR department to ensure accurate employee data and resolve any payroll-elated inquiries or issues. Generate and submit Certified Payroll reporting in compliance with MBE requirements. Stay informed about changes in union regulations and reporting requirements and update payroll processes accordingly. Accounts Payable Management: Process invoices, expense reports, and payment requests accurately and efficiently. Verify accuracy of invoices, including pricing, quantities, sales tax exemption and terms, and resolve discrepancies as needed. Reconcile vendor statements and address any outstanding issues or discrepancies. Maintain vendor records, including contact information, payment terms, and tax documentation. Obtain lien waivers for material purchases. Data Analysis and Reporting: Analyze accounts payable and payroll data to identify trends, discrepancies, and areas for process improvement. Prepare regular reports on accounts payable aging, payroll expenses, union contributions, and other relevant metrics for management review. Assist with budgeting and forecasting processes by providing accurate and timely financial information. Compliance and Recordkeeping: Ensure compliance with company policies, accounting principles, and regulatory requirements in accounts payable and payroll processes. Maintain accurate and organized records of accounts payable transactions, payroll data, and union reports. Assist with internal and external audits by providing documentation and supporting information as needed. Qualifications: Bachelor's degree in Accounting, Finance, Business Administration, or related field. Or work experience sufficient to support job requirements. Minimum of 5 years of experience in union payroll administration, and accounts payable with specific experience in union payroll preferred. Knowledge of payroll regulations, including federal, state, and local tax laws, as well as union contracts and reporting requirements. Proficiency in accounting software (e.g., Sage Contractor 100, HH2 AP) and payroll systems (e.g.,Paychex), and other pertinent software (e.g., Outlook, Excel, Word, Adobe). Strong analytical skills and attention to detail. Excellent communication and interpersonal skills. Ability to work effectively in a fast-paced environment and prioritize tasks to meet deadlines. Strong problem-solving skills and a proactive approach to resolving issues. Certification as a Payroll Professional (e.g., CPP) is a plus. *This position will be available at either location: Palatine IL or St. Louis MO Job Type: Full-time Pay: $50,000.00 - $65,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Do you have Experience with Union Payroll Do you have experience with Sage 100 software Work Location: In person