CSCU Administrative Assistant

CSCU Administrative AssistantEastern Connecticut State University is seeking a qualified candidate to fill the CSCU Administrative Assistant position. The position offers substantial health and retirement benefits. Job Summary: Perform confidential administrative support for an assigned executive(s) to contribute to the effective and efficient operation of the assigned department(s). Distinguishing Characteristics: Positions allocated to this class perform skilled, confidential administrative support tasks for an executive or multiple executives at a CSCU campus, the College Office of CT State Community College, or at the CSCU System Office. Support services typically are provided for such executives of major functions such as Academic and Student Affairs, Finance and Administration, Facilities, Legal Affairs, Human Resources & Labor Relations, Information Technology and the President's Office. Positions allocated to the class are distinguished from administrative support classes in the State's classified system by virtue of the technical and professional level of assigned duties which may include compiling complex data and preparing reports for boards and legislative groups, contacting and receiving high level officials from government and industry and maintaining strictest confidence. Essential Duties: Reception. This may involve screening in-person visitors, in-bound emails and telephone callers to determine the nature and urgency of matters and whether the executive(s) should be the one(s) to respond or if the matters should be referred elsewhere or if the incumbent is best able to respond. Preparation of correspondence and reports. Maintenance of schedules and online calendars for the executive(s) to whom assigned. Schedule and operate video and audio calls using the system's platforms--WebEx and Microsoft Teams. Support the executive in staffing of Board/Campus committees including scheduling of meetings, posting of agendas and meeting materials, recording of meeting proceedings and writing of minutes, supporting committee member engagement, etc. in compliance with established policies and practices including the Freedom of Information Act. Organizing and maintaining confidential records in both electronic and paper files. Performing specialized functional tasks. Develops and submits procurement requisitions on behalf of the requesting department/division in the preparation of purchase orders. Manages vendor invoices for payment processing. Places orders for office supplies, meeting materials, and other goods and services as needed based on approved vendor purchase orders. Assists in developing and administering departmental expense budgets based on established spending needs. Qualifications: Demonstrated ability to produce quality written materials using computer equipment and software, to produce spreadsheets using associated software; demonstrated ability to meet personally with a variety of people as a representative of the CSCU System; strong organizational skills to maintain an orderly and efficient office operation. Strong skills in Banner and MS Office suite required as well as suite of virtual meeting applications. These skills and abilities normally are acquired through a combination of experience and training in a professionally oriented office setting of three to five years. Work Environment: Incumbents typically perform their work in offices. The work involves extensive use of personal computers, but does not, normally, involve any significant physical effort. Reasonable accommodation will be made for incumbents and candidates with physical limitations. To Apply: Applications should upload a cover letter, current resume and contact information of three professional references to JazzHR at: CSCU Administrative Assistant - Eastern CT State University - Career Page. Cover letter should be addressed to Chair, Search Committee for the CSCU Administrative Assistant position. Applications submitted by March 16, 2026, will receive highest consideration. Compensation and Employee Benefits The CSCU Administrative Assistant is compensated at the Professional 2 salary level in accordance with CSCU Human Resources Policies for Management and Confidential Professional Personnel. For more information, please visit Bargaining Agreements/Pay Plans - Eastern. The State of Connecticut and Eastern Connecticut State University are proud to offer its employees competitive wages and a wide range of fringe benefits including voluntary and supplemental benefits such as Deferred Retirement Contribution plans, Dependent Care Assistance and Medical Flexible spending accounts; long and short term disability insurance plans. Eastern Connecticut State University does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following person has been designated to handle inquiries regarding the non-discrimination policies: LaMar Coleman, Ed.D., Vice President for Equity and Diversity. Dr. Coleman can be reached at: 860-465-5112 or via email at: colemanla@easternct.edu.