Executive Assistant (Mat Leave Coverage)

Executive Assistant (Mat Leave Coverage)Long Island CityAbout PursuitPursuit is a social impact organization that creates transformation where it's needed most. Through our intensive, four-year software developer training program, we teach high-need, high-potential adults the technical skills and industry smarts needed to get their first tech jobs, advance in their careers, and become the next generation of leaders in tech. Our graduates are hired by leading companies like Pinterest, Kickstarter, LinkedIn, BlackRock, and JPMorgan Chase, and increase their average annual salaries from $18,000 to over $85,000. By connecting talent with opportunity, Pursuit empowers graduates to transform their families, tech companies, and communities across the nation.About the RoleAs Pursuit's Executive Assistant, you will support our CEO and play a critical role in managing and coordinating key meetings and activities across the organization. These meetings will be with both internal and external stakeholders, including but not limited to Board Meetings, our Partnership & Business Development team, and external meetings. In supporting our CEO, you will serve as his primary gatekeeper, manage and coordinate his schedule, and occasionally provide additional research for upcoming events. This will be a temporary role lasting between 3-4 months.About YouYou are comfortable in an ambiguous environmentYou are capable of quickly reprioritizing your dayYou love being resourceful and finding new ways to get the job done wellYou have a growth mindset and enjoy overcoming new challengesYou are eager to roll up your sleeves and contributeYou enjoy working across the different teams and functions of a buzzing organizationKey ResponsibilitiesCEO Calendar & Scheduling Management Own and manage the CEO's calendar with a high degree of judgment, balancing internal priorities with a wide range of external stakeholders (major donors, government officials, media, investors, conference organizers, and more)Proactively identify and resolve scheduling conflicts, often under time pressureCoordinate with external assistants and schedulers at partner organizations to manage complex, multi-party schedulingManage the CEO's conference and event calendar, including travel logistics, hotel bookings, registrations, and preparation materialsCommunications & Correspondence Help monitor and respond to the CEO's email inbox, drafting and sending responses on the CEO's behalf with appropriate tone and judgmentServe as a professional first point of contact for a wide range of external stakeholders and board members, including funders, partners, gov't officials, and mediaSend org-wide communications and internal updates on behalf of the CEO's officeDistribute materials (pitch decks, NDAs, financial documents, legal contracts) to relevant parties as directedCross-Functional Operations & Administrative Support Serve as a connector and coordinator across Pursuit's various teams, including Partnership & Business Development, Talent, Programs, and OperationsManage the CEO's conference and event calendar, including maintaining a master planning spreadsheet for the yearTrack and submit CEO expenses and reimbursement requestsHandle ad hoc research, logistical, and administrative requests from the CEO as they ariseRequirementsAt least 23 years of experience supporting C-suite executives, preferably in a nonprofit, startup, or high-growth environmentExceptional organizational and planning skills, with a demonstrated ability to manage multiple complex calendars simultaneouslyStrong written and verbal communication skills; ability to draft professional correspondence on behalf of senior leadershipAbility to navigate relationships and communicate tactfully with a wide range of stakeholders, from major funders to candidates to government officialsProficiency in Google Workspace (Gmail, Google Calendar, Google Drive, Google Sheets); comfort working across multiple shared spreadsheetsHigh degree of discretion and judgment in handling sensitive informationPositive attitude, genuine enthusiasm for Pursuit's mission, and a collaborative, team-first orientationLocation: Long Island City, NYCompensation: $35-45 /hrWhere you'll work: This role allows the flexibility of working remotely. However, a hybrid work schedule is preferred if possible. Our current hybrid work schedule allows for staff to work remotely Mondays & Fridays, and come into our Long Island City Office on Tuesdays, Wednesdays, and Thursdays.Time Commitment: Full-time (for a 3-4 month contract)Diversity: Our team has a wide range of backgrounds and experiences, and we value the richness that diversity brings to our organization. We welcome new perspectives and affirm that all employment decisions are made without regard to race, color, ancestry, religion, national origin, age, familial or marital status, sex, sexual orientation, pregnancy, gender identity or expression, disability, genetic information, veteran status, or any other classification protected by federal, state, or local law. Pursuit is an equal opportunity employer.