Senior Administrative Business Partner

Senior Administrative Business PartnerThe Senior Administrative Business Partner (Sr. ABP) provides diverse expertise and highly skilled administrative support to Senior/Executive Management and staff in Early Clinical Development by anticipating, determining, and fulfilling business partners' needs in a proactive, well-organized and customer-oriented manner. Interactions can involve matters of utmost sensitivity; partnering with supervisor and other staff to identify efficiencies across work groups.The Opportunity:Proactively manage and maintain business partners' complex calendars and meetingsCoordinate and manage complex travel needs and logisticsPlan large mid-level, internal meetings (e.g. department meeting, large team/committee)Possess advanced knowledge of Genentech IT systems (ex: cSuite, virtual collaboration tools, etc.)Manage relationships with internal and external stakeholders, often with a high level of confidentiality requiredCreate contracts/purchase orders, and process payment and expense reportsHelp coordinate candidate/interview processManage and plan team building events & workshops (depending on role and level)Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs)Draft email communications on behalf of manager, team, department, leader, etcManage departmental gSites, Slack, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)Project Management support: Quality Compliance & Clinical Capabilities (QC3) projects & initiativesAdditional responsibilities assigned (based on business need)Who You Are:Ability to multitask, prioritize and execute tasks independentlyMay assist in the coordination of work flow among team membersCollaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve the best overall outcomeAbility to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary informationDemonstrates accuracy and attention to detail of own and other's work, communicates and ensures standards for accuracy and detail within the teamBased on breadth of experience, skill and strategic context, makes decisions independently and with minimal need of external input/validationExperience working with senior leaders/managementIn depth knowledge of Microsoft Office (Power Point, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM) and able to provide instruction or training to others as neededAn average of 5-7 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.)BS/BA degree or equivalent industry experienceRelocation benefits are not available for this posting.EEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."