Studio Coordinator

A global architecture firm is seeking a Studio Coordinator for their Austin office. This is one of the top design firms in the world and they offer incredible benefits, and amazing work culture! As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio's activities and the soul that keeps your studio moving forward. Studio Coordinators act as an ambassador for their studio and a liaison between their directors/principals and many others.What You Will DoSupport Studio Directors and Principals with all administrative needs, including scheduling of meetings, answering phones, travel arrangements, expense reports, correspondence, etc.Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparationTracking calendars, budgets, and expensesAssist in filling in forms and collating documents required for project proposalsAssist in assembling and coordinating documents for AIA contracts for owner, consultant, and letter agreements, as well as client meetings, and project correspondencePromote office culture by planning studio retreats, outings, and celebrationsManage daily communications with internal and external partiesServe as back-up for reception occasionally and other Studio CoordinatorsDaily operations including creating and editing presentations, meetings and events setup and cleanup, timesheet management, and other administrative duties as requiredYour QualificationsMinimum 5 years of experience in professional administrative position supporting senior leadershipA/E/C experience is a plusMust show ability to problem solve, both individually and as part of a project teamHigh level of proficiency with Microsoft Office (including SharePoint)Adobe Suite/In Design experience a huge plusExcellent communicatorAbility to interact professionally with all levels of the firm, clients, and subcontractorsAbility to prioritize business responsibilitiesPositive attitude, willingness to "go the extra mile"Ability to work independently with minimal guidanceMust be available for overtime on an as-needed basisThis is not a remote position. The successful candidate is expected to be in the Austin office.