Facilities Coordinator

Facilities CoordinatorOnsite Schedule: Monday–Friday, 8:30 AM–5:30 PM. Some overtime required for moves, etc. Weekend work required during moves.Possibility of Extension or Conversion: Role is expected to extend.Number of Interview Rounds: [Not specified — needs follow-up with hiring manager]Priority Experience:HVAC experienceMove experience (intermediate-level moves/processes)Soft Skills / Culture Fit:Coachable and motivatedComfortable in a fast-paced environmentWilling to wear multiple hats and dig in as neededBackground at a tech company or smaller/startup environment preferredJob Description: We are hiring a seasoned and passionate Facilities Coordinator to join Anthropic. If you love creating spaces where your colleagues can focus, collaborate, and do their best work, you might be a great fit for this role! We have a strong in-person presence, so we really care that our office is a place where staff feel welcome and supported!About Anthropic: Anthropic is an AI safety and research company that's working to build reliable, interpretable, and steerable AI systems. We want AI to be safe and beneficial for our customers and for society as a whole. Our interdisciplinary team has experience across ML, physics, policy, business and product.Responsibilities:Vendor Management and Coordination:Coordinating with and managing vendors who handle day-to-day operations and maintenance of our office buildings, such as deliveries, office supplies and daily janitorial servicesPartnering with the extended Facilities team to keep the buildings running smoothly and to provide a safe, functional and comfortable environment for employeesProblem-Solving and Responsiveness:Responding to an internal ticketing system within Service Level Agreements, with clear answers and excellent customer serviceAddressing facility or workplace issues promptly (elevator down, restroom flood, refrigerator not cooling, etc.), including engaging the right vendorConducting minor repairs and maintenance tasks, and coordinating vendors for more complex repairsProviding emergency response support in partnership with Security, and helping us stay compliant with local codesProgram Ownership: HVAC and Moves:Owning the HVAC program for our San Francisco offices, including larger HVAC projects, preventive maintenance, and mechanical vendor relationshipsOwning office moves, restacks and reconfigurations, from seat plan through move dayPartnering with site coordinators, who handle routine comfort requests and floor-level needsOrganizational Skills and Adaptability:Managing multiple competing priorities, with discernment on prioritizationSetting up furniture configurations for onsite meetings and eventsPerforming workstation setups, including monitors, monitor arms and other ergonomic equipmentProcess Documentation and Culture Development:Helping maintain our Standard Operating ProceduresDeveloping and preserving office culture and normsPartnering closely with People Operations, Security and vendorsYou might be a good fit if you:Have 4+ years of experience in facilities coordination and building operationsHave working knowledge of facilities-related systems like HVAC, elevators, plumbing and lighting, and can supervise maintenance, repairs and servicesHave coordinated office moves or reconfigurationsHave a service-minded, solution-based approach, and are excited to take on essential behind-the-scenes workEnjoy rolling up your sleeves. No task is too big or too smallHave excellent organizational and communication skills, and can multitaskCan lift up to 50 poundsStrong candidates may also:Have managed HVAC projects or a preventive maintenance programHave run moves or restacks in a multi-building or high-growth environmentHave prior experience with vendor management, food and beverage service, and hospitalityBe interested in artificial intelligence and care that it is developed safely and beneficiallyHave experience managing permit, license and inspection requirements