Executive Assistant

Job Title: Executive Assistant (Senior Leadership Support)Location: Jersey City , NJ preferred (Hybrid)Employment Type: Contract-to-Hire (CTH)Role OverviewWe are seeking a highly organized and proactive Executive Assistant to support senior leadership and help drive day-to-day operations.This role goes beyond traditional administrative support and includes coordination, communication, project tracking, and analytics support. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment while maintaining discretion and confidentiality.Key ResponsibilitiesProvide high-level administrative support to senior executives, including:Complex calendar managementScheduling internal and external meetingsCoordinating travel and handling expense reportingPrepare and manage communications, presentations, reports, and meeting materialsTake and distribute meeting notes, track action items, and follow up on deliverablesCoordinate large-scale meetings and events (e.g., town halls, leadership meetings) including logistics, agendas, and executionAct as a liaison between executives, internal teams, and external stakeholdersMaintain strong relationships across departments to ensure seamless coordinationSupport special projects and operational initiatives as neededAssist with reporting and basic analytics, using Excel and other toolsEnsure alignment with risk, compliance, and internal control processesRequired QualificationsExperience supporting senior leadership or C-suite executivesStrong proficiency in Microsoft Office:Excel (reporting, tracking)PowerPoint (presentations)Word (documentation)Excellent communication skills (written and verbal)Strong organizational and time management skillsAbility to multitask and prioritize in a fast-paced environmentHigh level of attention to detail and accuracyAbility to handle confidential information with discretionComfortable working across global and virtual teams