Operations Manager (Dublin)

Job Title: Operations ManagerLocation: Dublin, CAJob SummaryWe are seeking a highly organized, proactive, and execution-focused Operations Manager to oversee office operations, property management, executive coordination, offshore team logistics, real estate support, and special projects.This role requires someone who can independently manage multiple priorities, coordinate with internal and external stakeholders, handle confidential matters professionally, and ensure smooth day-to-day operations across business and administrative functions.The ideal candidate is resourceful, detail oriented, dependable, and capable of operating in a fast-paced entrepreneurial environment.Key Responsibilities1. Executive & Administrative SupportManage day-to-day operational coordinationManage schedules, appointments, reminders, and follow upsHandle research, online purchases, reservations, and miscellaneous administrative requestsCoordinate travel arrangements, itineraries, transportation, and logisticsDraft professional emails, meeting notes, and communication when neededCoordinate with vendors, service providers, and external partnersMaintain confidentiality for sensitive business and personal matters2. Office & Property OperationsOversee office and property related operationsCoordinate maintenance, repairs, housekeeping, security, and vendorsEnsure office readiness, cleanliness, utilities, internet, and access systems are functioning properlyMaintain lease, insurance, vendor, and property documentationCoordinate office improvements, renovations, and furnishing projectsTrack operational expenses, invoices, renewals, and budgetsEnsure timely completion of operational tasks and escalations3. Real Estate & Project CoordinationResearch and coordinate potential real estate opportunitiesCollect property details, pricing, and market informationPrepare basic ROI and comparison analysisCoordinate site visits, vendor meetings, and documentationAssist with due diligence coordination and project trackingMaintain trackers for acquisitions, projects, and milestones4. Offshore Team Visits & Event CoordinationCoordinate onsite visits for offshore employees and leadership teamsArrange meeting schedules, conference rooms, transportation, and accommodationsCoordinate onboarding logistics, workspace setup, and local supportOrganize client dinners, networking events, office events, and team activitiesTrack travel schedules, budgets, and visit related documentationEnsure smooth execution of internal and external events5. Reporting & Organizational ManagementMaintain operational trackers and dashboardsPrepare weekly status reports and summariesTrack budgets, subscriptions, renewals, and vendor contractsMaintain organized records and documentationEnsure timely follow through on action items and deadlinesRequired Skills & Qualifications5+ years of experience in Operations, Executive Assistant, Office Management, or similar rolesStrong organizational and multitasking abilitiesExcellent verbal and written communication skillsHigh attention to detail and ownership mindsetAbility to independently manage and prioritize tasksStrong coordination and vendor management skillsComfortable handling confidential informationProficiency in Excel, Google Sheets, PowerPoint, and productivity toolsExperience with office operations, travel coordination, or property management preferredPreferred TraitsHighly proactive and execution drivenStrong problem solving mindsetAbility to work in a fast-paced environmentProfessional and polished communication styleFlexible and adaptable to changing prioritiesStrong follow through and accountabilityWork EnvironmentFast paced entrepreneurial environmentHigh visibility operational roleMix of operations, coordination, administrative support, and project managementOpportunity for growth and expanded responsibilities