Bilingual Administrative Assistant

Bilingual Administrative Assistant (Temporary)Location (city, state): Chicago, ILIndustry: Hospitality / Corporate FinanceCompensation: $22.00–$26.50 per hourWork Schedule:37.5 hours per weekMonday–Thursday on-siteFridays remote, unless in-person meetings require attendance8:30 AM–5:00 PMBenefits: This position is eligible for medical, dental, vision, and 401(k).About Our Client:Addison Group is partnering with a well-established global organization within the hospitality industry seeking a Temporary Administrative Assistant to support its Finance department at corporate headquarters. This opportunity is due to an increased workload and will provide high-level administrative exposure supporting senior leadership.This assignment is expected to run through early August 2026, with potential extension through the fall.Job Description:The Administrative Assistant will provide comprehensive support to senior-level executives within a fast-paced corporate environment. This role requires strong organizational skills, professionalism, and the ability to manage multiple priorities while maintaining attention to detail. The ideal candidate is proactive, adaptable, and comfortable supporting VP and SVP-level leadership.Spanish bilingual skills are strongly preferred, as the role involves communication with a high volume of Spanish-speaking employees.Key Responsibilities:Manage complex executive calendars, including coordinating meetings across multiple time zonesArrange internal travel logistics and process related documentationPrepare, submit, and reconcile expense reportsProcess invoices and financial documentation using internal systemsDraft internal communications, announcements, and correspondencePrepare meeting materials including agendas and follow-up documentationProvide administrative backup support to other team members as neededMaintain confidentiality when handling sensitive informationPartner closely with the Executive Assistant to ensure seamless executive supportQualifications:Bilingual Spanish highly preferredMinimum of 3 years of administrative experience in a corporate settingExperience supporting senior leadership requiredProficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPointExperience managing expense reports and invoice processingFamiliarity with expense management systems such as Oracle or Concur preferredExperience coordinating travel arrangementsStrong written and verbal communication skillsAbility to manage multiple competing priorities with minimal supervisionBilingual Spanish preferredAdditional Details:Temporary assignment through early August 2026, with possible extensionBusiness casual dress codeEquipment providedBackground check required prior to startInterview process includes an initial virtual interview followed by a second round with senior leadershipPerks:Hybrid schedule with remote flexibility on FridaysExposure to executive-level operations within a global organizationOpportunity to work in a professional corporate headquarters environmentLong-term temporary assignment with potential extensionHigh-visibility role within the Finance departmentAddison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.