Administrative Assistant II (Part-Time)

Salary: $18.74 - $23.43 HourlyLocation : Milwaukee, WIJob Type: Part-TimeJob Number: 2026-05632Division: Student ServicesOpening Date: 04/28/2026Closing Date: 5/12/2026 10:00 PM CentralApplication Requirements: NOTE an updated resume and a cover letter is required at the time of application for this position. Typing "See Resume" in lieu of application completion will not be acceptable. Candidates (both internal and external) must complete the employment application in its entirety for further consideration. Salary determination will be based on years of credited experience listed on the job application only so please include complete work history.DescriptionThe Administrative Assistant II, provides advanced administrative support to the department and key team members by performing a wide range of complex clerical, organizational, and communication tasks. This role involves managing multiple schedules, overseeing office systems, and coordinating various aspects of daily operations. The Administrative Assistant II is responsible for overseeing office projects, maintaining confidential documents, preparing reports, and ensuring the office runs efficiently.This position requires a higher degree of independence, multitasking, and problem-solving, contributing to the overall productivity of the team and department. Supervision received is general in nature using established procedures and general objectives and limited to problems or unusual conditions. Works both independently and with staff in a teamwork approach.Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC atCharacteristic Duties and ResponsibilitiesAdministrative Support: Provides comprehensive administrative support to the department by maintaining the filing system, completing data entry, and assisting with the preparation of documents, reports, and correspondence. Manages and coordinates appointments, meetings, and conference room reservations with attention to detail and timely follow-up. Assists staff and management with both routine and specialized tasks.Project Coordination: Assists with tasks related to department projects, ensuring timely completion. May assist in leading smaller departmental projects or initiatives. Contributes ideas for process improvement and efficiency.Technology Integration Support: Assists in the implementation of software or department technologies. Provides support for advanced office tools (e.g., project management software, data analytics tools, etc.), including troubleshooting minor technical issues. May assist with some training.Maintains Office and Supplies: Ensures the office is kept clean, organized, and functional at all times. Performs office inventory management and proactively orders supplies when necessary. Maintains office equipment, ensuring that all tools and resources are fully operational.Ethics and Confidentiality: Practices honesty by demonstrating a consistent and uncompromising adherence to strong moral and ethical principles, values, truthfulness, and accuracy in all actions. Addresses all student and employee behavior in a confidential and respectful manner.Collaborative Teamwork: Establishes, maintains, and enhances positive work relationships with students, staff, faculty, and administrators.Continuous Learning & Professional Development: Maintains informed on emerging technology trends and common user issues in higher education with an emphasis on community Colleges. Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.Other duties: Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.QualificationsCompliance with all state, federal, and accreditation standards/requirements, as well as all MATC policies and procedures.Required Minimum Education and ExperienceAt least a high school diploma or equivalentAt least three (3) years of administrative office experiencePreferred Education & Experience: An associate's degree with coursework in business, or related fieldAt least two (2) years of administrative office experience.KNOWLEDGE, SKILLS, & ABILITIESExcellent communication and interpersonal skills, with emphasis on strong organizational skills.Ability to understand, interpret and explain rules, regulations, procedures, and written and oral instructions.Ability to respond professionally to inquiries, complaints and information from various stakeholders.Experience utilizing record keeping and experience with document maintenance, retention and organization protocols.Ability to overcome obstacles by engaging internal and external resources.Ability to complete projects in a higher education setting.Ability to work in a fast-paced environment.Ability to communicate effectively through both oral and written means.Ability to establish, collaborate and maintain effective work relationships with students, faculty, staff, representatives of outside agencies, educational institutions, and the general public.Ability to convey an image of professionalism and dedication in work related activities.Ability to work with culturally diverse student and employee populations.Proficiency in the use of computers and software specific to position, including spreadsheets and Google Suite.Ability to successfully work independently.Supplemental InformationStart Date: This position supports the Student Services Area and is available to start as soon as possible.Position Details: This is a non-exempt, part-time hourly position, with a pay range of $18.74- $23.43.Hours: 19 weekly hours, year round position, working primarily during the afternoon hours five days a week.Location: 100% on site at our Milwaukee Downtown campus locationEmployees will conduct all work hours in the State of Wisconsin, performing work outside the state is strictly prohibited.Compensation: Hourly rates are listed up to the midpoint of the range and placement is determined based on years of experience, internal salary equity, and a review of the applicant's employment and educational background as listed on the job application.Application Materials & Requirements: To be considered for this position, all applicants (both internal and external) must submit a thoroughly complete application.Please follow these steps.1. Complete the Employment Application in its EntiretyYou must provide thorough and detailed information for all sections of the application form. An incomplete application will not be considered.2. Attach All Required Documents (At Time of Application)Cover LetterResume (up-to-date)*Please note, submission of a resume does not satisfy the requirement for a thoroughly completed application.Interview: The first round of virtual interviews (In-Person, or Spark Hire/One-Way) will be scheduled within two to three weeks of position closing date.EEO: Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at 414-297-6529 (Wisconsin Relay System: 711) or email jobs@matc.edu.Employee Benefits at a Glance - PART-TIME STAFF SUPPORT; employees pay a higher percentage of the premium than full-time employees.HEALTH INSURANCE: MATC offers a choice between two medical insurance plans. See below for plan types:1- UMR High Level PPO2- UMR Low Level PPONote: All medical plans include Prescription Drug benefits at no additional costs to employees.DENTAL INSURANCE: MATC offers a traditional group dental plan through Delta Dental.Annual maximum per covered person is $2,500; plan covers preventive, routine, restoration, and orthodontics for dependents up to age 19.GROUP TERM LIFE INSURANCE: MATC offers group life insurance benefits through Symetra Provident Insurance with active assignment and is fully paid for by the College. The amount of insurance is $15,000. The benefit is doubled in the event of accidental death.RETIREMENT BENEFITS: If you are employed for greater than 12 months and meet the minimum hours requirement for participation in the WRS pension system, you will be notified of your eligibility. The College currently pays the full cost of the employer contribution (6.9%), and the employee pays the full part of the employee contribution of 6.9% of salary. There is a five year vesting period requirement in order to qualify for any employer contributions made on the employee's behalf.FLEXIBLE SPENDING PLANS: MATC offers eligible employees the opportunity to participate in both Health Care and Dependent Care flexible spending accounts administered through UMR.SICK LEAVE BENEFITS: Sick leave hours granted based on hours worked in summary from 8/15 of previous year through 8/14 of current year. The maximum hours accumulation is 640 hours.VACATION BENEFITS: Vacation hours granted based on hours worked summary from 3/15 of previous year through 3/14 of current year (Not available for Instructors)PAID HOLIDAYS: MATC offers paid/flex holidays based on position.MATC is an Affirmative Action/Equal Opportunity Institution and complies with all requirements of the Americans With Disabilities Act.01Candidates (both internal and external) must complete the employment application in its entirety for further consideration. Have you included and fully completed the education and experience information on your application?YesNo02Do you have at least a High School Diploma or GED equivalency?03Do you have an Associate degree or higher?YesNo04How many years of administrative support experience do you have in a fast-paced environment? Note, please only count administrative experience which centers on organizational support, software proficiency, and complex office tasks (2 years part-time experience equals 1 year full-time experience).Less than 2 years2 to 4 years4 to 6 years6 or more years05Please select below any administrative systems you have experience utilizing:HRIS (e.g. Ellucian/Cosmo or other)Reporting database (e.g. CROA Reporting or other)Applicant Tracking Systems ATS (e.g. NeoGov or other)Online Learning Mgmt System (e.g. Blackboard or other)Payroll Systems06Please describe your front facing customer service experience including the number of years. (e.g. Front-facing customer service cashiering (or similar) in a retail/restaurant environment where you needed to have transaction accuracy and speed).07Do you have experience working in a technical college or higher education environment?YesNo08Job Parameters:- Part-Time, up to 19 hours a week, year round position- Hours: Weekdays; during the afternoon - Pay range is: $18.74 - $23.43 (FIRM)- Based out of our Milwaukee Downtown location, 100% on siteAre these hours, location, and pay range acceptable to you? Please type comments below.09List days and hours of availability. Please be specific.10This part-time position has a probationary period of twelve 12 months for new external hires to the college and six (6) months for internal candidates The person who is hired for this role would not be able to transfer into another role within the college until their probationary period is completed.Is this acceptable to you?11(INTERNAL Staff APPLICANTS ONLY) Are you past your probationary period with MATC? This means six (6) months if you are a current full-time employee and twelve (12) months if you are a current part-time employee. (EXTERNAL APPLICANTS TYPE N/A)12Internal MATC employees CANNOT hold two positions at the college at the same time. This includes faculty and staff or any combination. (e.g. holding a full-time position and adding a part-time position AND/OR holding two-part time positions). If you are an external application, type n/a.Do you understand this policy?13(INTERNAL APPLICANTS ONLY) Please list all positions previously and currently held at the college. (External applicants type N/A)