Administrative Assistant

Job Description Job Title: Administrative AssistantPay: $20–$26 per hour (DOE)Job Type: Full-TimeJob Description:We are seeking a reliable and detail-oriented Administrative Assistant to join our growing team. This role is essential in supporting daily operations and ensuring the office runs smoothly. We are looking for a long-term team member with opportunities for growth and advancement within the company.Key Responsibilities:Answer incoming phone calls, direct them appropriately, and take messages as neededOrganize and schedule appointments for service, route, and well techniciansPrepare service orders and all related paperwork for scheduled servicesDraft and distribute emails, correspondence, memos, letters, and formsMaintain organized filing systems (service orders, invoices, reports, etc.)Manage contact lists, invoice email lists, and auto credit card recordsServe as the primary point of contact for visitors and clientsSupport internal teams and communicate with senior administrative staff as neededPrepare invoices for approval and distribute via email or mailRun occasional operational errands (bank deposits, vendor pickups, post office)Distribute estimates to clients and track follow-upsMaintain vehicle fleet service records and coordinate maintenanceAssist with Accounts Payable and Accounts Receivable tasksQualifications:Strong attention to detail and organizational skillsAbility to work independently and meet deadlinesPrevious experience in office administration or a related fieldAbility to prioritize tasks and multitask effectivelyExcellent written and verbal communication skillsQuickBooks experience is a plusCompany DescriptionOur Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and "Smart Hire" modalities.Company DescriptionOur Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and "Smart Hire" modalities.