Events Manager (Remote)

Position Overview – Events Manager (Contractor/Remote)The Contractor shall provide event management support for Mplify’s Global NaaS Events Series, a year-round member engagement platform which includes two Summits (EMEA, Americas) virtual events/webinars and regional workshops. This position works in close collaboration with the Director Global Events. The scope of services includes the following responsibilities:ResponsibilitiesProject Management•       Support the Director Global Events with end-to-end planning, coordination, and execution of two Mplify Summits (EMEA and Americas), virtual events and regional workshops, ensuring all components are delivered on schedule and in alignment with event objectives•       Maintain and manage detailed event project plans via web-based tool Teams Planner•       Provide event costs for approval against budget (F&B, AV, hotel, travel,vendors) to ensure we stay within budget and events are profitable.•       Assist with cost oversight and potential reduction mechanisms to ensure the event meets financial goals•       Track all milestones, deadlines, and action items across workstreams to ensure timely delivery•       Provide event costs for approval against budget (F&B, AV, hotel, travel,vendors) to ensure we stay within budget and events are profitable.•       Assist with cost oversight and potential reduction mechanisms to ensure the event meets financial goalsSponsor Management•       Serve as liaison to Series sponsors, providing timely communication on sponsor package inclusions, milestone deadlines, co-marketing kits, logistics. 15-20 sponsors•       Maintain tracker excel document with contact information and sponsor level inclusions•       Coordinate sponsor logistics such as merchandise, meeting room/table assignments, signage needs, and shipments on-siteProgram Management•       Own and manage all aspects of program agenda development and maintenance for the two Summits, virtual events and regional workshops. This includes working closely with the Mplify team and sponsors for session input. Maintains programs and ensures tracking session changes, speakers, and program elements are accurately reflected and updated in real-time across all event platforms•       Coordinate and schedule executive-level speaker calls to confirm participation, session objectives. Prepare call agendas in advance, capture detailed notes, document action items, and ensure timely follow-up on all commitments and deliverables. •       Maintain and continuously update the speaker tracking docs and ensure information is accurate •       Collect, review and manage all speaker assets (headshots, bios, presentation titles) for the website and updated in Cvent event app Vendor Management•       Hotel•       Cvent Registration and App platform•       Digital signage suppliers•       Entertainment providers (DJ, awards dinner emcee, other) Hotel Management•       Manage hotel master room block, monitor & produce registration reports.•       Oversee implementation of contractual concessions.•       Create F&B menus, BEO’s in alignment with the approved budget and cost-savings objectives•       Coordinate on-site logistics including meeting room set-ups, F&B services, opening party, happy hours, leadership dinner, awards gala dinner, on-site registration set-upInternal Collaboration•       Work closely with the Director Global Events and marketing team on event-related activities and communications.•       Communicate key project deadlines to internal stakeholders to ensure timely execution•       Participate in and contribute to weekly planning calls and other team meetings as neededSalary•       Based on experience