Administrative Assistant 4 (Employment)
About This JobJoin the Louisiana Department of Transportation and Development (DOTD) as an Administrative Assistant 4The Louisiana Department of Transportation and Development (DOTD) is seeking a highly organized and detail-oriented Administrative Assistant 4 to support the Office of the Secretary, Legal Section. This position serves as a key administrative support role within a fast-paced legal environment, providing support to attorneys and legal staff with legal documents, correspondence, case files, records, schedules, and other office operations.This role involves managing large volumes of legal documentation, coordinating case-related activities, and ensuring timely and accurate processing of information. With responsibility for maintaining legal files, organizing records, and assisting in the preparation of legal documents and correspondence, this position plays an important role in supporting legal operations and ensuring efficiency within the Legal Section. The position may interact with DOTD staff, district offices, outside counsel, courts, agencies, witnesses, and other internal and external stakeholders on sensitive matters.This role is ideal for an administrative professional who thrives in a structured, detail-driven environment and is comfortable working with confidential information, deadlines, and complex documentation.An Ideal Candidate Should Posess The Following CompetenciesCommunicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.Please visit our DOTD Career Center for more information about our agency:https://dotd.la.gov/about/office-of-management-and-finance/human-resources/career-center/Minimum QualificationsThree years of experience in administrative services.Experience SubstitutionEvery 15 semester hours earned from an accredited college or university will be credited as six months of experience.Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here .Job DutiesJob Duties and Other Information Provides administrative support to attorneys and legal staff within the Legal Section.Prepares, organizes, scans, files, and maintains legal documents, correspondence, pleadings, reports, and case materials.Assists with formatting and processing legal documents such as motions, briefs, answers, affidavits, notices, and requests for production of documents.Maintains legal files, records, correspondence, affidavits, workers’ compensation files, tort files, and employment appeal files.Organizes discovery materials, applies Bates numbers, and arranges documents by chronological order, topic, or Bates number.Coordinates calendars, appointments, meetings, travel arrangements, travel authorizations, and expense accounts.Receives, sorts, routes, and tracks incoming correspondence, pleadings, files, and other documents.Uses Microsoft Office, Adobe Pro, FileNet, Site Manager, Mainframe, E-Discovery, PACER, and other systems to track, manage, and retrieve information.Responds to administrative requests and assists with general office coordination.May be required to perform other duties as necessary, including emergency or disaster support activities.Position-Specific DetailsAppointment Type: This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty.Compensation: This position receives premium pay of $2.00 per hour for all hours worked.Additional compensation may be considered for applicants who possess extraordinary job-related qualifications or credentials in accordance with State Civil Service Rule 6.5(g) and DOTD policy. Any such consideration is subject to approval and applicable pay limitations.How To ApplyNo Civil Service test score is required in order to be considered for this vacancy.To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).Resumes will notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.Contact InformationFor further information about this vacancy contact:Melissa Willard Administrative Program Specialist – Legal225-242-4667melissa.willard@la.govThe Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp