Office Administrator

The Office Administrator is responsible for professionally managing the Kendrick Foundation office and providing administrative and operations support across all four strategic areas: grantmaking, scholarships, community leadership, and organizational growth. Under the direction of the Executive Director, this position contributes to the overall success of the Foundation by applying strong organizational, communication, and problem-solving skills in the following areas: Organizational and Administrative Excellence Ensure efficient office operations and adherence to organizational policies through effective coordination and attention to detail. Create, maintain, and safeguard records, databases, and files related to personnel, finances, and programs. Manage invoices, payments, and other administrative processes with accuracy and timeliness. Anticipate office needs by maintaining inventory, ordering supplies, and organizing resources. Communication and Collaboration Serve as a professional point of contact for staff, partners, and community members through in-person, phone, and digital communication. Coordinate travel, calendars, and meeting logistics to support leadership and team needs. Prepare correspondence, reports, and presentations that reflect clarity and professionalism. Support meetings and events by scheduling, preparing materials, taking minutes, and assisting with follow-up activities. Technology and Systems Management Utilize Microsoft Office Suite and digital platforms to manage workflows, create documents, and maintain records. Monitor and maintain office technology (computers, network, printer, and phones), coordinating repairs or updates as needed. Maintain accurate and current records of partners, grantees, and contacts across digital platforms to support effective communication and organizational compliance. Facilities and Vendor Coordination Maintain a clean, safe, and welcoming office environment. Coordinate services with vendors, contractors, and maintenance providers to ensure smooth day-to-day operations. Serve as the primary contact for the office security system and related services. Workplace Culture and Continuous Improvement Promote a harmonious and inclusive workplace that supports teamwork and mutual respect. Contribute to ongoing process improvements and special projects that strengthen organizational efficiency and impact. Perform other duties as assigned to advance the Foundation’s goals. These responsibilities require a dependable professional with strong administrative and organizational capabilities. Ideal candidates will bring proven experience in office administration or a related role and demonstrate exceptional organizational and time management skills. They will possess strong written and verbal communication abilities, with the capacity to actively listen, think critically, and adapt in a dynamic, team-oriented environment. Candidates should be detail-oriented, proactive, and able to manage multiple priorities while fostering collaboration and maintaining a positive, service-minded attitude. Proficiency in Microsoft Office and comfort navigating digital platforms are essential. A high school diploma is required, and an undergraduate degree in office administration or a related field is preferred. If you take pride in providing organized, efficient administrative support and want to play a key role in advancing the Kendrick Foundation’s work, please apply by February 9. Pay: $35,000.00 - $40,000.00 per year Benefits: Dental insurance Health insurance Paid time off Vision insurance Work Location: Hybrid remote in Mooresville, IN 46158