IN-DCS-Administrative Assistant 3

State of IndianaTitle/Role: IN-DCS-Administrative Assistant 3 (799645)Req. Status: OpenNo. of Openings: 1Start Date: 04/20/2026End Date: 10/23/2026No New Submittals After: 04/21/2026Work Arrangement: OnsiteWorksite Address: 302 West Washington Street Room E306 Indianapolis, IN 46204Agency Interview Type: In person onlyBill Rate High: $28.03USDPer HourEngagement Type: ContractShort Description:Provides administrative support to either a team or individual. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.Complete Description:OVERVIEW:4 to 5 years of experience. Involved in a variety of administrative duties involving judgment in the application of relatively standardized administrative precedents, policies, and procedures.DUTIESBadge access (onboarding and changes) – requires 1-3 hours a day because we get several emails statewide, they would follow a process and would be given access to the program (highly confidential)Office equipment:Surplus process of equipment – this could be taking equipment to surplus to be used elsewhere or heavy trashManaging supplies in general around the office (extra, layoffs, etc.)Office furniture and desk chair orders – ordering, procurementOffice supplies:Ordering, managing and keeping organizedCopier maintenance and toner supplyOrganize semi-annual office clean upAssist Finance with asset management reviewAssist staff with administrative questions and internal processes (backup to Alley)Coordinate with Alley to configure workspace and meeting logisticsMeeting Space & Facility CoordinationManage two conference room reservation calendarsCoordinate meeting space reservationsEnsure rooms are available and prepared for meetingsTroubleshoot scheduling conflictsStaff Onboarding SupportSupport onboarding coordination for new staff membersAssist with workspace setup and office logisticsHelp new employees navigate office procedures and resourcesServe as Backup to Executive AssistantCalendar coordination supportMeeting preparation assistanceDocument preparation and administrative tasksSkill Required / Desired Amount of ExperienceHigh school Diploma RequiredPrior experience in an administrative assistant position, at least 4 years Required 4 YearsPrevious experience in a position that demanded a high level of confidentiality RequiredWorking knowledge of Microsoft Word, Outlook, PowerPoint and Excel RequiredEffective written and verbal communication skills RequiredAttention to detail and proofreading skills RequiredOrganizational skills with the ability to prioritize tasks effectively and multitask Required