Legal Executive Assistant

Our client, a Prestigious Law Firm located in Financial District, Manhattan is seeking to hire a Temporary Legal Executive Assistant to support one Partner 1-1. This position will start ASAP, requiring 4 days/week on-site within the hours of 9:30am-5:30pm. This individual is highly communicative, organized, with a strong work ethic and exceptional time management skills. The biggest responsibility from the onset is managing/organizing this Partner's calendar, diaries, and expenses. Once handled, you may get into more traditional EA responsibilities in line with those listed below. Pay rate up to $50/hour DOE. Responsibilities: Act as a liaison between attorneys and other departments throughout the Firm Understand request requirements by reviewing requests thoroughly, clarifying needs, and asking thoughtful questions Resolve issues with a high level of attention to attorney preferences; provide accurate, valid, and complete information in response to requests by resourcefully leveraging available tools and systems Request and follow-up on conflict checks, open new client matters and submit electronic approvals, as needed Serve as an ambassador for both the Firm and assigned attorneys in interactions with clients Coordinate audit response letters Heavy calendaring in Outlook as required by assignment; manage contacts lists and send invitations. Act as a proactive gatekeeper of attorneys' calendars and time Screen internal and external correspondence, emails, memos, and reports as required by assignment; assess priority and distribute in a timely manner Create and maintain case lists Proactively think ahead to meet and exceed the expectations of assigned attorneys Business Development - enter lawyer activity and client information into the Client Relationship Management System Collaborate with fellow LEAs to achieve successful request completion or resolution to the attorney's and Firm's satisfaction Create, edit, and process client bills as applicable Enter, proofread, and finalize diaries Create, format, edit, proofread, compare, print, scan, and photocopy documents in Word, Excel, and PowerPoint; prepare faxes, PDFs, and duplicating Answer phones: take and communicate accurate messages with appropriate urgency and follow up as necessary, route calls to appropriate legal and non-legal staff members Coordinate absence memorandums per attorneys' specifications Arrange, coordinate, and organize travel with support from onsite agents and the online travel booking tool Prepare and submit expense reports and reimbursements Manage conference room reservations; organize services/setups, advise building's lobby desk of visitors Manage filing in iManage and personal workspaces; index and maintain file drawers as necessary Research as requested Build sustainable relationships of trust through open and interactive communication· Qualifications: Bachelor's degree or 2+ years of administrative support experience Experience handling matters of a confidential and sensitive nature Exhibits strong attention to detail and ability to thoroughly complete tasks with minimal direction Demonstrates superb time management skills Demonstrates a strong work ethic and "can-do" attitude Is flexible and adaptable to changing priorities Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)