Billing Specialist

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Billing Specialist, reporting to the Billing Manager and Billing Supervisor.This position has full remote work capabilities, candidates must reside in California, Texas, Washington, DC, Maryland, Virginia, Pennsylvania, New York, New Jersey, Massachusetts, Illinois or Connecticut.The Billing Specialist is responsible for preparing monthly pre-bills, maintaining billing filing system, working with Collections staff to collect aged accounts receivables, monitoring the e-billing process, and ensuring that special billing arrangements are carried out. The Billing Specialist is expected to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.Key responsibilities of this position include:Prepare monthly prebills for distribution to attorneysAudit prebills to ensure proper rates and/or special arrangements are accurate, and enter approved timekeepers in AderantRevalue rates on prebills as neededManage Bill Groups in Aderant to ensure client contact and currency are accurateManage Bill Formats in Aderant to ensure invoices meet partner and client requirementsEdit, prepare and review finalized monthly prebills for accuracy prior to postingProcess and monitor the e-billing process including managing new timekeeper/rate approval process, confirming that the Bill Distribution Method in Aderant and BillBlast are in sync in an effort to prevent e-billing errors for those clients that are electronically billed, and ensure that invoices are successfully submitted, including monthly estimates of accrualsEnsure supporting documents accompany invoices pursuant to client requirementResearch rejections, handle appeals, and short pays and client payment disputes in a timely fashionVerify daily new business memo and ensure correct input of information and special billing arrangements for assigned clientsCommunicate with attorneys and secretaries to address any billing questions or report requests as it pertains to billing or collectionsHandle incoming and outgoing accounting correspondence in a timely fashionPrepare Accounts Receivable write-off according to firm policyMeet with partners monthly to discuss WIP and AR inventory, and keeping them informed about potential issues to determine the best course of actionMonitor local monthly billable WIP and report status to managementAssist cash receipts team to identify payment allocations when application instructions are missing or are inaccurate.Coordinate Annual rate setting process at beginning of new year for assigned partners and clientsAssist in transitioning matters handled by departing attorneys and determine which matters are inactive in an effort to facilitate matters to be closed where appropriateAssist with various time and billing reports as needed.Other duties as assigned.Qualifications (Experience, Knowledge, Skills & Abilities):Two year degree required, with four year college degree preferred, with specialization in accounting or finance preferredMinimum of 2 years of law firm billing experience requiredStrong proficiency in Microsoft Office applications, including Word and OutlookAdvanced proficiency in Microsoft ExcelExcellent oral and written communication skillsAbility to read, comprehend and follow instructionsAbility to work independently and with a teamStrong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management, and outside business partnersAbility to use critique of work to improve performanceIdentify issues and problems with assignmentsAbility to manage multiple priorities and adjust to changing priorities in a professional mannerStrong organizational skillsAbility to prioritize multiple projects with specific deadlines; strong attention to detailAbility to deal with stress around deadlinesCommitment to professional growth and developmentThe anticipated base salary range for this position in Washington, DC is $70,000 to $85,000, depending on location. The actual salary offered will be based on several factors, including, but not limited to, relevant education, qualifications, years of relevant experience, certifications or other professional licenses held, job-related knowledge and skills, business needs, and the location from which the work will be performed. Additionally, salary or hourly wages may be only part of the total compensation package, which may also include a full range of health and other insurance benefits, financial and/or other benefits (including 401(k) eligibility), a discretionary bonus, and various paid time off benefits. Additional information about benefits and rewards can be found here.