Administrative Law Enforcement Specialist III - Sheriff's Office - Flagstaff (0526)

Nature of WorkThe Sheriff’s Office is committed to providing responsive and effective Service to the Community. Our employees are the most valuable resource contributing to meeting our mission. We value professional development, work-life balance, in a family type work culture. We are committed to providing exemplary service to our public and improving the quality of life in our community. In this civilian position in Flagstaff, you will join our Administrative Team, as part of the Support Services Division of our agency. This diverse team is made up of 5 Law Enforcement Specialist III’s that report to an Administrative Supervisor. Team members collaborate to achieve shared goals. In this role, you have the opportunity to bring your skills in communication, organization, and accuracy to accomplish the many wide-ranging duties of the team. You will receive on the job training, development and the opportunity to work flexible schedules.At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.Under supervision performs administrative work of moderate difficulty; performs related work as assigned.Please NoteFor questions regarding this posting please contact the Sheriff's Office at 928-226-5069.Typical Duties(Illustrative only)Coordinates and schedules specialized departmental functions, meetings, and travelOversees an administrative unit's record management systems and databasesServes as lead staffMay supervise employees as assignedProvides training to assigned staffAssists with special projects as assigned Prepares and maintains statistical and administrative reports Gathers and prepares information for budgetary purposes Creates, processes, and distributes confidential and sensitive documents and correspondence Coordinates the preparation , distribution and preservation of departmental recordsCommunicates and acts as liaison with other departments, agencies and the public Attends meetings to represent the departmentComposes and types correspondence, contracts, reports and other documentsResearches pricing and vendors and prepares requisitions for needed goods and servicesMay perform research regarding grants and external sources of fundingMay take and transcribe meeting minutesMay receive and account for moneyEssential functions of this position include but not limited to: sitting; working with and around others; dealing with interruptions, repetitive motion (hand/wrist/ elbow/ shoulder) for computer work, filing telephones etc.; Vision Acuity (Near) computer work; hearing for communicating with others with phone calls, meetings; speech for telephone and ordinary conversation/ communication; touch for typing, filing, writing and phones.Minimum QualificationsFour years of progressively responsible administrative or clerical experience; OR, Associate’s degree and three years of progressively responsible administrative or clerical experience; OR, Bachelor's degree and two years of progressively responsible administrative or clerical experience; OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.Additional RequirementsMust pass background and polygraph including criminal history. Once in the position, must obtain Arizona Criminal Justice Information System (ACJIS) certification.The ideal candidate has Administrative and Customer Service Experience, is an excellent team player, eager to learn andhas previous Law Enforcement, Detention, and/or Court experience.Preferred Qualifications: Admin Experience; Customer Service experience; Data Entry and record management experience; works well on a team; Transcribes from dictation. Great communication skills.This position is non-exempt from overtime.This position is safety sensitive.Knowledge, Skills And AbilitiesConsiderable knowledge of:Specialized terminology, procedures, and formsRecords managementBusiness English, spelling and arithmetic, punctuation and grammarModern office practices, procedures, and equipmentRules and procedures of assigned department, including state and federal lawWorking knowledge of:Principles and practices of administrationSkill in:Use of computer applications, including Microsoft Word, Excel, and/or databaseUse of modern office equipmentAbility to:Make sound decisions independently and in accordance with regulations, policies and proceduresPerform complex administrative functions with speed and accuracyMeet deadlines and maintain workflowAccurately maintain records and prepare reportsWork safely and support the culture of workplace safetyEstablish and maintain effective working relationships with employees, other agencies and the publicFollow written and verbal instructionsCommunicate effectively verbally and in writingCoconino County is an Equal Opportunity Employer. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.Employee BenefitsCoconino County offers a comprehensive employee benefitspackage to regular employees working 30 or more hours per week that includes:(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)Vacation/Annual LeaveSick Leave10 Holidays Per YearHealth Care InsuranceDental PlanVision PlanGroup Life InsurancePre-Tax Deduction PlanSick Leave Conversion PlanPersonal Day Purchase ProgramVacation Sell Back ProgramTuition Reimbursement ProgramWellness ProgramLong-Term DisabilityArizona State Retirement SystemEmployee Assistance ProgramOn-going Training OpportunitiesFree bus transportation/ EcoPass bus passElective CoverageDependent Medical, Dental, and VisionSupplemental Life (for employees & dependents)Flexible Spending AccountHealth Savings AccountTax-deferred investment programAccidental and Disability InsuranceShort Term Disability01Please describe your data entry experience in detail.02Please provide specific examples of your involvement with records management.03Please describe your experience dealing with difficult customers in detail.04Please describe your experience in transcribing dictation.05Sheriff's Office: As part of the application process, you are required to submit a completed background packet to the Sheriff's Office prior to the close date of this position. The following link will allow you to access the 12-page Civilian background questionnaire. If you need assistance or have any questions regarding the download, please call Human Resources at (928) 679-7100. Please copy and paste the following link to your web browser to download the background packet. https://www.coconino.az.gov/DocumentCenter/View/66833/CIVILIAN-Background-Word-Fillable-UPDATED I understand that a background check is required as part of this application process.YesNoRequired Question