HR Administrator

Who We AreMcGuire Sponsel is a national specialty tax consulting firm founded in 2007. We serve 500+ CPAs and businesses across the country. We pride ourselves on combining technical expertise with exceptional client service. We have 5 offices throughout the United States: Indianapolis (HQ), Atlanta, Dallas, Phoenix, & Detroit. We are a rapidly-growing consulting firm and pride ourselves on finding and cultivating the best talent! As the HR & Recruiting Specialist, you will help with the most important part of our firm - our people! In this role, you'll support all functions that attract, develop, and retain our top talent. Read about our GREAT culture below...Core ValuesGrowth Mindset: We embrace challenges as opportunities to learn and evolve. With a deep desire to continuously level up, we approach our work with curiosity, humility, and a willingness to fail forward. Progress is built on iteration, not perfection.Relationship Focus: We invest in authentic, trusting relationships — with our clients, our teammates, and ourselves. We lead with honesty, communicate openly, and collaborate with intentionality. Strong relationships are our foundation for great work and long-term success.Strives for Excellence: We hold ourselves to the highest standards of integrity, quality, and intelligence. From strategic thinking to technical execution, we take pride in delivering exceptional work. Excellence is not an outcome — it's a mindset we bring to everything we do.Awareness: We operate with emotional intelligence and self-awareness, understanding how our actions impact others and the broader team. We’re committed to personal growth, constructive feedback, and leading ourselves before leading others.Tenacity: We show up with resilience, grit, and determination — especially when the work gets hard. We’re solutions-oriented, driven, and persistent in pursuing the best outcomes for our clients and our team. We don’t give up; we level up.Role OverviewA cornerstone of McGuire Sponsel is our firm’s commitment to reinvesting into the firm. This reinvestment is evident when looking at our employees' personal and professional growth. We support a culture that promotes work-life balance so team members can meet their personal goals and responsibilities. Our commitment to people is reflected in our positive work environment that attracts and develops talented professionals. Our HR team is crucial in leading the efforts in developing, recruiting, retaining, and supporting the amazing talent that we have. As the HR Administrator, you would support the day-to-day operations of the HR function by ensuring HR processes, systems, communication, and employee administration are executed accurately, efficiently, and consistently. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while maintaining confidentiality and professionalism.Read more about the culture here.Department: Human ResourcesReports to: Chief People OfficerType: Full-time, exemptPay: Base salary plus discretionary performance bonusResponsibilitiesManage onboarding and offboarding processes, including documentation, system setup, and employee communications.Maintain accurate employee records, HR files, organizational charts, and HRIS data.Coordinate HR administrative processes including benefits administration, payroll support, compliance tracking, and policy acknowledgements.Support recruiting logistics by scheduling interviews, coordinating candidate communication, and preparing onboarding materials.Serve as a point of contact for employee HR-related questions and administrative support requests.Maintain HR calendars, recurring processes, reporting, and workflow tracking.Assist with employee engagement initiatives, events, and internal HR communications.Support HR leadership with process documentation, reporting, and operational improvements.Ensure confidentiality and professionalism when handling sensitive employee information.Help maintain consistency and efficiency across HR operations and employee lifecycle activities.Serve as systems administrator on all technology platforms we operate within.Support process improvements or project management on an as needed basis.Role CompetenciesEffective Communication: Listens and clearly presents information.Planning, Prioritizing, & Organizing: Ability to effectively manage time, tasks, and resources by prioritizing work, organizing activities, and ensuring deadlines and objectives are met.Attention to Detail: Ability to produce accurate, thorough, and high-quality work.Execution Excellence: Ability to consistently deliver high-quality results by effectively executing plans, meeting commitments, and driving outcomes with efficiency and accountability.Human Resources Management: Ability to manage HR operations, policies, and employee lifecycle processes while ensuring alignment with organizational goals and compliance requirements.Role QualificationsBachelor’s degree in human resources, business, communications, or a related field.2-5 years of administrative experience; onboarding experience as well is a plus.Strong communications, organizational, and people skills.Excellent written and verbal communication abilities.Ability to manage multiple projects in a fast-paced, deadline-driven environment.Proficiency in Microsoft Suite.Experience in ATS and HRIS platforms, ClearCo, is a bonus.Valid U.S. driver’s license and reliable transportation.Ability to travel occasionally to our other office locations when needed.Event planning or employee engagement experience is a plus.Benefits & PerksHealth, dental, & vision insurancePet Wellness (Wagmo)Voluntary STD benefits and company-paid LTDFlexible Spending Accounts and Health Savings AccountsLife and Accidental Death & Dismemberment InsuranceSupplemental Benefits (Accident, Cancer, Hospital Indemnity, & Critical Illness)Savings Marketplace – discounts on hotels, flights, movie tickets, electronics and more401(k) with employer match4 weeks of PTO9 paid holidays & Summer FridaysWellness programsProfessional development opportunitiesTeam-building events and social outingsClear career path and advancement opportunitiesEEO StatementMcGuire Sponsel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.