Accounts Payable Specialist

Job Description We are looking for an Accounts Payable Specialist.Accounts Payable Duties•Process vendor and subcontractor invoices accurately and timely•Match invoices to purchase orders, receipts, subcontract documents, and approvals•Review invoice coding and ensure expenses are charged to the correct general ledger accounts and cost codes•Prepare and process weekly check runs, ACH payments, and other vendor disbursements•Reconcile vendor statements and resolve discrepancies, missing invoices, and payment issues•Communicate with vendors and subcontractors regarding invoice status, payment timing, and account questions•Maintain organized vendor files, including W-9s, insurance certificates, and payment terms•Assist with month-end accounts payable close, accruals, and reconciliation support•Ensure proper documentation and internal approval procedures are followed before payment is issued•Support audit requests and maintain complete payment records for internal and external reviewCredit Card Spend Management•Monitor company credit card activity for compliance with company policies•Collect receipts and supporting documentation from cardholders•Reconcile monthly credit card statements and ensure transactions are properly coded•Follow up on missing receipts, unclear charges, and policy exceptions•Identify unusual or unauthorized transactions and escalate concerns as neededKnowledge, Skills, and Abilities•Strong attention to detail and accuracy•Working knowledge of accounts payable processes and documentation controls•Ability to manage multiple deadlines and follow up consistently•Strong organizational and recordkeeping skills•Ability to handle confidential financial and employee information with discretion•Clear written and verbal communication skills•Ability to work independently while supporting multiple departments•Problem-solving mindset and strong follow-throughAccounts Payable (AP), Account Coding, Coding Invoices, Automated Clearing House (ACH), Check Runs, Credit Card Reconciliation, Viewpoint Spectrum