Project Coordinator

Description:Provides the project manager support and assistance in scheduling meetings, documentation, updating project documents, communication and training. Updates the project plan. Assists in information collection and validations. Helps prepare status reports and presentations. Excellent oral and written communication skills are required. Must have strong knowledge of MS Project, Visio, Excel, Word.Role Overview:You will play a key role in supporting the deployment of SAP and client core model processes at our manufacturing site. Acting as a bridge between local manufacturing and supply chain teams and the global IS team, you will ensure smooth implementation and adoption of SAP at the site (data migration, process adoption, system testing). You will be involved in all phases of the project, from user requirements to cut-over, go-live and hyper-care.Key Responsibilities:Facilitate Workshops: coordinate and participate to project workshops with PHL business teams and the global IS team.Gap Analysis: collaborate with PHL business teams and the global IS team to identify and document gaps between PHL local processes and client core model.Data Migration: Drive data collection, formatting, cleansing and migration activities, providing clear governance rules. Scope of data: material master data, BOM, recipes, purchasing info, quality management, …Stakeholder Engagement: Identify key contributors and future end-users, ensuring their active involvement throughout the project.Testing Management: Organize and plan testing phases with domain contributors to validate system implementation. Follow-up on testing preparation for smooth executionTraining: localize training materials for key users, define training plan, prepare data and application practice.Profile Requirements:Strong communication and facilitation skills.Project management experience in a manufacturing or supply chain environmentBachelor’s Degree or technical discipline degree and 1+ years of experience in Supply Chain, Manufacturing or Information Systems.Previous experience with SAP usage or implementation is a plusProject management or coordination skillsExcellent verbal and written skills - English mandatory, French is a plusExperience with FDA-regulated environment preferred, or other regulated industryOrganizational skills with high attention to detailProficient with MS Office, Excel, Word and OutlookAbility to multitaskAbility to adapt to changing prioritiesVIVA USA, Inc. is an IT consulting firm headquartered in Rolling Meadows, IL servicing clients nationwide. We provide services in IT, Telecom, Finance & Accounting, Clerical/Admin and Engineering categories. VIVA USA Inc is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era or disabled veteran.