Office Assistant 2 - INTERNAL ONLY

Office Assistant 2 - INTERNAL ONLY Monday - Friday | 8AM - 5PM | HYBRID NOTE This recruitment is only open for internal applicants. The hiring authority reserves the right to offer the position at any time after the required posting period, and during the recruitment process. It is to the applicant's advantage to apply as early as possible. This posting may be used to fill multiple positions. Additionally, this position will operate in a hybrid work setting, with the requirement to come into the office and travel to project sites as needed.  Who We Are The Washington State Legislature created the Board of Tax Appeals (The Board) in 1967 as an independent state agency.  It is not part of, or associated with, any other state or county agency. The Board maintains public confidence in the state tax system by providing taxpayers and taxing authorities with an accessible, fair, and efficient process for resolving appeals. The Board issues comprehensive written decisions based upon generally accepted appraisal practices, Washington statutes and the state constitution, case law, and Board precedents, and is committed to fairly and impartially resolving all appeals brought before it. To learn more about the WSBTA, visit our website at: http://bta.wa.gov About the Opportunity As an Office Assistant 2, you will play a vital role in managing the high-volume workflow of the Board of Tax Appeals, which handles up to 2,000 new filings annually. Your primary responsibility will be the intake and examination of appeals to ensure they comply with specific statutes, rules, and jurisdictional requirements. Working within a fast-paced environment, you will monitor and track cases through our e-file system, perform precise data entry in our case management software, and provide essential administrative support to ensure all legal deadlines and procedural guidelines are strictly met.Some of What You'll Enjoy Doing Includes: Monitors, coordinates, and tracks appeals received through the office and e-file system. Examines new appeals to determine jurisdiction. Performs data entry while navigating our case management system. Facilitates administrative tasks.  Support the work of Hearing Officers. Required Qualifications High School diploma or GED equivalent. One (1) year of experience as an Office Assistant 1 OR one (1) year of experience in a legal environment in support of an attorney, administrative law judge(s), industrial insurance appeals judge(s), review judge(s), or equivalent. Proficiency in MS Office Suite (Outlook, Word, Excel, and PowerPoint). Professionalism and punctuality. Demonstrated reliability and the desire to learn new skills. Effective written and verbal communication skills. Ability to work independently. Ability to manage multiple priorities. Self-awareness and commitment to diversity, equity, and inclusion. Preferred Qualifications Knowledge of state tax appeals system and the Administrative Procedures Act.  Knowledge of legal documents, terminology, and court filing procedures.  Experience in identifying and implementing process improvements or applying lean principles.    Ability to type 65 WPM.  How to Apply Interested? We would love to hear from you! Click "Apply" at the top of this page to start your application. You can save the application and come back to it, if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions. Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position: A letter of interest that shows your personality and voice to describe why you are the successful candidate and how you meet the specific qualifications for this position A current resume, detailing experience, and education A current list of at least three (3) professional references with current contact information Do not attach any documents that include photos or private information (social security number, year of birth, etc.).  Please Note: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not be substitute for completing the "duties summary" section of the online application. Please do not refer to the resume for detail or your application may be disqualified.    Opportunity for All The Board of Tax Appeals celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.   You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.   Contact Information For questions about this recruitment or to request a reasonable accommodation in the application process, contact George Deguzman via email at jobs@des.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.