HR Coordinator

The HR Coordinator provides essential administrative and coordination support across benefits and core HR operations for a multi-office firm. This role is highly detail-oriented and plays a key role in ensuring accurate employee data, smooth onboarding processing, compliant benefits administration, and a positive employee experience.Key ResponsibilitiesBenefits & Leave AdministrationServe as the primary point of contact for employee questions related to benefits, COBRA, and leave programs.Process benefit enrollments, changes, and terminations in coordination with finance and vendors.Manage administration of leaves of absence, disability paperwork, and unemployment claims.Support and help project-manage annual open enrollment activities and data files.Work directly with benefits brokers and carriers on data management and issue resolution.Onboarding & Offboarding SupportCoordinate day-one onboarding including orientation, required documentation, systems access coordination, and benefits enrollment. Partner with hiring manager, Finance, and IT teams.Process I-9 and E-Verify documentation in partnership with office admin.Prepare offer documentation and support pre-employment and onboarding coordination.Provide one-on-one benefits orientation for new hires and support ongoing benefits education.Create and maintain personnel files and separation documentation.Support exit processes and data tracking.Performance Management & Talent ProcessesSupport performance form setup and workflow within HR systems.Support administration of performance review cycles by managing timelines, reminders, and completion tracking.Generate reports and insights to support talent decisions and organizational effectiveness.Maintain accurate employee records and talent-related documentation.Compliance & DocumentationTrack completion of required compliance and training programs.Post required labor notices in applicable systems and office locations.Assist with compliance reporting and audit-related requests.Maintain accurate HR records, forms, and documentation.HR Operations & CoordinationMaintain HR calendars, checklists, and shared trackers.Create and update HR forms, templates, and process documents.Distribute routine HR communications (onboarding instructions, reminders, key deadlines).Support special projects, SOP documentation, and firmwide HR initiatives as needed.Payroll (back up) & Employee DataSupport payroll data accuracy by coordinating employee lifecycle changes with Finance and Payroll.Partner with Finance to ensure timely setup and maintenance of employee records in HRIS and payroll systems.Assist with payroll-related reporting, audits, and reconciliations.Assist with payroll activities related to onboarding, role changes, and separations.QualificationsAssociate’s or Bachelor’s degree in Human Resources, Business, or related field.3–5 years of experience in HR administration, payroll, and/or benefits coordination.Strong attention to detail and ability to manage confidential information.Experience working with HRIS and payroll systems; ADP experience preferred.Working knowledge of benefits administration, payroll processes, and HR compliance basics.Excellent organizational skills and follow-through.Strong customer-service mindset with employees and managers.Why Join UsThis role offers hands-on experience across HR operations, employee support, benefits administration, and people processes in a dynamic, multi-office professional services environment. It’s an opportunity to build strong operational foundations while partnering closely with employees and leaders in a collaborative, fast-paced setting. This is ideal for someone who enjoys precision and employee interaction.