Coordinator II, Audit & Consulting Services (ACS)

Job Title: Coordinator II, Audit & Consulting Services (ACS)Location: LSC-System OfficeRegular/Temporary: RegularFull/Part Time: Full-TimeJob ID: 44703Commitment to MissionThis job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.Cultural BeliefsOne LSCStudent FocusedOwn ItFoster BelongingCultivate CommunityChoose LearningThe Chronicle of Higher Education's "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.Lone Star College has been recognized in multiple categories.Campus Marketing StatementLone Star College-System OfficeLone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education.LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.Lone Star College-System Office employees are based at one of two System Office locations; The Woodlands and University Park. Both are the site for multiple administrative departments and system-wide training programs.Location address is 5000 Research Forest Drive, The Woodlands, TX 77381.Job DescriptionPURPOSE AND SCOPE:The Coordinator II, Audit and Consulting Services (ACS) provides essential administrative and operational support, ensuring the smooth execution of ACS activities that follow a risk-based, integrated audit approach with an agile auditing methodology. This role plays a critical part in facilitating the efficient delivery of audits by assisting with planning, coordination, documentation, and communication, while enabling the ACS Team to adapt to evolving risks and priorities. The position supports the department's goal to continuously improve College processes, enhance internal controls, and ensure compliance in an agile and responsive audit environment.Essential Job FunctionsProvides a high level of administrative support to the Chief Audit Executive and the ACS department. Responsible for scheduling and coordinating workshops and team huddle sessions related to agile audit sprints. Assists in preparing agendas, takes meeting minutes, and tracks action items during agile audit team meetings. Updates and manages the agile audit backlog and task prioritization in coordination with the ACS teamServes as aliaison between ACS and other LSC departments, ensuring smooth communication and coordination for audit-related activities. This includes organizing and managing logistics for audit meetings and other ACS events. This also includes assisting with following up of management action plans pending implementationPerforms records management functions, managing physical and electronic files in compliance with records retention requirements. Maintains organized and compliant records, ensuring proper filing, retention, and retrievalMaintains and updates the ACS Department's website andSharePoint site, ensuring content is accurate, current, and easily accessible. Troubleshoots basic website and SharePoint issues to ensure that all documents and resources are availableDrafts, edits, tracks and maintains ACS related process documents, department manuals, business processes, and job aidsin collaboration withthe ACS team Monitors and controls resources such as office supplies and equipment needed within the department. Submits requisitions and assists with management of financial procedures within the department. Assists with management of the department budget, including budget toactual analysis, and managing and monitoring contracting processesIdentifies andimplements improvements to administrative support that align with the agile auditing approach in collaboration with the Chief Audit Executive Creates and submits a variety of reports and presents findings to the ACS leadership. Reports include but are not limited to weekly direct reports, audit status reports, management action plans progress reports, meeting minutes and agendas, financial and project budget reports, staff utilization reports, etc.Assists with creating methods of evaluation of assigned area. Help compile and monitor key performance indicators for the department and assist in evaluating results and recommending changes to strategies to ensure KPIs are met. Assist in conducting and reporting on the annual self-assessment of the audit function Takes part in and/or takes lead on a variety of special projects as neededResponsible for other reasonable related duties as assignedKnowledge, Skills, And AbilitiesStrong attention to accuracy and detailExcellent knowledge of general office and software applicationsAbility to prepare and analyze reportsAbility to work well independently and with limited directionExcellent organizational skillsStrong multi-tasking abilities with the ability to prioritize dutiesUnderstanding of databases and records managementStrong interpersonal and communication skillsAbility to maintain confidentialityPhysical AbilitiesThe work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.Work Schedule And ConditionsEquipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipmentInterface with internal and external contacts as needed to carry out the functions of the positionWork is performed in a climate-controlled office with minimal exposure to safety hazardsRequired QualificationsAssociate's degree and at least 3 years of related work experience, or an equivalent combination of education and experienceSalaryHiring salary range is $44,793-$51,512Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.Your Resume Should Provide a Complete Picture Of Your Work Experience. The Resume Should Include The Following Information For Each Position ListedLength of time (specific months and years) of employmentIf the position was full time or part timeIf the position was paid or unpaidLevel of degree completed including date earned.Unofficial transcript for highest earned degreeAdditionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.Benefits Marketing StatementBy joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.Special InstructionsGo to the Job Search page, click on ‘My Activities’ at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.’ Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.You must limit your file name for any attachment to 40 characters or less.How to ApplyALL APPLICANTS MUST APPLY ONLINE ONLYWe will not accept application material received via fax, email, mail, or hand delivered.Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.More information on the E-Verify program is available at www.dhs.gov/E-Verify.Lone Star College is an EEO Employer. All positions are subject to a criminal background check.