Workplace Coordinator

Lambda, The Superintelligence Cloud, is a leader in AI cloud infrastructure serving tens of thousands of customers. Our customers range from AI researchers to enterprises and hyperscalers. Lambda's mission is to make compute as ubiquitous as electricity and give everyone the power of superintelligence. One person, one GPU.If you'd like to build the world's best AI cloud, join us.Note: This position requires presence in our Bellevue office location 5 days per weekThe Workplace Coordinator will be a part of the Workplace team and will wear multiple hats supporting the office and the employees. The Workplace Coordinator will be the first point of contact in the Bellevue office for employees, visitors, customers, and vendors. The role will be responsible for completing office operational and administrative tasks, including managing workplace workflows and systems, while also cultivating a positive and productive workplace.What You’ll DoBe present in the office, Monday through Friday from 8:30am - 5:00pm PT, and be there at times when no one else is for special projects and movesKeep the Bellevue office running with respect to the day-to-day operations, vendor relationships and associated services, employee health and safety compliance, and facility maintenanceGreet employees, visitors, customers, and vendors, making them feel welcome and comfortable, and creating a positive workplace experience and environment for allMaintain and manage the conference rooms, keeping them clean, neat, and well stockedKeep the office tidy, clean, stocked, and organizedRestock all kitchen snacks, drinks and office suppliesManage inventory and order all office and kitchen supplies while tracking spend and working within the office budgetProcess and distribute incoming mail and packages and fulfill any shipping requestsWork closely with IT for equipment or accessory requests from employeesManage the lunch service accountManage the intercom system and the visitor registration system and implement Lambda’s safety and security protocolsStay on top of upcoming onsite meetings, including understanding the attendee list, their specific needs, and preparing the space for the meetingBuild relationships with external parties (contractors, suppliers, etc.) and with building management, maintenance, and cleaning staff, including quality control, vendor accountability, and delivering feedbackWork with property management for visitor access and building maintenance requestsRoutinely update and maintain the emergency plan and educate employees on emergency protocols and resourcesManage office seating plan and assist with office moves and relocationsDesign and deliver inclusive and thoughtful office events and experiences, managing all aspects including planning, communications, food and supply ordering, décor, setup, and cleanupAnswer workplace tickets in a kind and timely mannerSupport and provide back-up for the Workplace teamAssist with ad-hoc projects when time allowsYou1-3 years experience in facilities, workplace operations, office administration, or hospitalityHave experience working in a fast paced work environmentProficiency with G-Suite ProductsGenuine passion for supporting others and possesses a positive attitudeCapable of anticipating others' needs and act with patience, kindness, and firmnessExcellent written, non-verbal, and verbal communication skillsAbility to work well with various personality types and are receptive to feedback, while also maintaining a high degree of professionalism and confidentialityAbility to learn software quicklyExcellent organization, planning, and prioritization skillsExceptionally strong ownership and can-do attitude with an operational mindsetComfortable working autonomously, juggling multiple tasks under tight deadlines, switching gears at the drop of a hat, and having a “no task too small” mentalityWillingness to jump in where needed, picking up projects and checking things off lists even when it lands on your plate unexpectedlyAn eye for detail with regards to all things from process to projects to space to eventsThe ability to maintain a professional and kind game face even when things aren’t going as planned or desireA propensity for problem solving quickly and quietlyMental/Physical QualificationsMust be able to lift 25 poundsSalary Range InformationThis is an hourly role, eligible for overtime. The hourly rate for this position has been set based on market data and other factors. However, a hourly rate higher or lower than this range may be appropriate for a candidate whose qualifications differ meaningfully from those listed in the job description.About LambdaFounded in 2012, with 500+ employees, and growing fastOur investors notably include TWG Global, US Innovative Technology Fund (USIT), Andra Capital, SGW, Andrej Karpathy, ARK Invest, Fincadia Advisors, G Squared, In-Q-Tel (IQT), KHK & Partners, NVIDIA, Pegatron, Supermicro, Wistron, Wiwynn, Gradient Ventures, Mercato Partners, SVB, 1517, and Crescent CoveWe have research papers accepted at top machine learning and graphics conferences, including NeurIPS, ICCV, SIGGRAPH, and TOGOur values are publicly available: https://lambda.ai/careersWe offer generous cash & equity compensationHealth, dental, and vision coverage for you and your dependentsWellness and commuter stipends for select roles401k Plan with 2% company match (USA employees)Flexible paid time off plan that we all actually useA Final NoteYou do not need to match all of the listed expectations to apply for this position. We are committed to building a team with a variety of backgrounds, experiences, and skills.Equal Opportunity EmployerLambda is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.