Manager, Programs and Events

OverviewThe Manager, Programs and Events, oversees the planning and delivery of a wide range of programs for the New York Genealogical and Biographical Society (NYG&B), including lectures, online seminars, workshops, research tours, and conferences.This role manages the delivery of more than 75 programs annually, working collaboratively with NYG&B staff and a part-time Program Coordinator responsible for certain grant-funded programs. The Manager works independently to oversee logistics, anticipate needs, resolve challenges, and ensure programs are executed smoothly and professionally in a fast-paced environment.The position requires sound judgment, strong organizational skills, and the ability to manage competing priorities while maintaining a high standard of program delivery. The successful candidate will bring a practical, solutions-oriented approach and the ability to keep programs moving forward while working with a wide range of participants and partners.This position reports to the Vice President, Advancement and Membership.Specific Responsibilities Manage the planning and delivery of more than 75 NYG&B programs annually, including lectures, online webinars, workshops, research tours, conferences, and community events.Oversee all logistical aspects of programs from planning through completion, ensuring events run smoothly and efficiently.Track and manage program budgets, including monitoring revenue and expenses and ensuring programs contribute to the organization's earned revenue goals and meet grant requirements when applicable.Monitor and report on program metrics including registration trends, attendance, and other key performance indicators.Identify, solicit, and manage speakers and content providers for NYG&B programs.Serve as the primary point of contact for speakers, vendors, registrants, and other participants, ensuring clear communication and resolving logistical issues before, during, and after each program.Draft marketing copy and program descriptions for the NYG&B website, printed materials, and promotional communications in collaboration with the Director of Communications.Manage event registration processes through the NYG&B's CRM and website platform.Prepare selected programs for online publication, including coordinating final edits and production.Supervise interns and volunteers supporting program operations as needed.QualificationsStrong organizational and project management skills with exceptional attention to detail.Demonstrated ability to manage multiple projects simultaneously, prioritize competing deadlines, and ensure successful program delivery in time-sensitive situations.Proven ability to work independently, exercise sound judgment, and resolve logistical challenges with minimal oversight.Professional, calm, and solutions-oriented approach when managing programs and working with participants.Five or more years of experience managing events, programs, or conferences with online and in-person components.Working knowledge of online meeting platforms and digital tools such as Zoom, Vimeo, Microsoft Office, Trello, and Adobe Creative Suite.Excellent written and verbal communication skills.Bachelor's or Master's degree.Commitment to the NYG&B's mission.Interest in genealogy, archives, libraries, or cultural heritage organizations preferred but not required.Compensation$68,000–$75,000 annually. Participation in the NYG&B health insurance plan. Participation in the NYG&B's 403(b) plan (including a 2% annual salary match). Two weeks of paid vacation each year, 14 holidays, and 3 personal days. Applicants must send a cover letter and resume to adminaccounts@nygbs.org. Applications without both a cover letter and resume will not be considered. Please visit newyorkfamilyhistory.org for more information.