Administrative Function Support

DescriptionJob Title: Administrative Function SupportLocation: Richmond, VAEmployment Type: Temp (4 Months)Industry: ManufacturingCompensation: $23.39/HourSchedule: 40 Hours/Week 1st ShiftAbout the Opportunity:The Southeast Region Administrative Team serves as a critical support function for employees, customers, and leadership.The role is designed to deliver consistent, highquality administrative support, ensure smooth office operations, enhance employee experience, and strengthen customer relationships across the Southeast Region.Administrators are expected to operate with professionalism, discretion, collaboration, and a strong customerservice mindset while supporting the client values and regional objectives.Why You'll Love Working Here:Supportive, team-driven culture that values collaboration, transparency, and accountability.Opportunity to grow your career with a global workforce solutions leader serving multiple industries.People-first environment that encourages employees to bring their authentic selves to work.Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates. Why This Opportunity is Exciting: This role offers the chance to join a company that prioritises both people and performance?where your contributions directly impact client success while giving you room to grow and develop professionally. About Acara Solutions Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide. Sound like a good fit? APPLY TODAY What You'll Do:Employee Support & ExperienceCoordinate new hire onboarding and firstday readinessManage cell phone coordination, upgrades, and support intakeCoordinate computer equipment and IT service requestsSupport fleet vehicle coordination and related processesServe as a trusted point of contact for employee inquiries and guidancePhone System & FrontLine SupportSupport a directdial phone system environmentProfessionally assist callers in identifying the appropriate contactRoute inquiries efficiently to ensure timely resolution and supportMail, Shipping & Package CoordinationPick up and distribute mailManage correspondence distributionCoordinate UPS, FedEx, and courier servicesEnsure timely handling of sensitive and priority materialsOffice & Employee Engagement ActivitiesCoordinate the annual employee appreciation eventSupport office Town HallsLead quarterly community charity events (e.g., Toys for Tots, food and clothing drives)Organize and support meetings and training (e.g., materials, catering needs, snacks, etc.)Office Operations & FacilitiesVendor Contract Management Support contracts and vendor relationships, including:Coffee servicesPest controlJanitorial servicesShredding servicesFirstaid kit suppliersBuilding parking permitsCoordinate renewals, service requests, and issue resolutionLead renewals, remodels, and projects for the office, adjacent/warehouse, etc.Office OperationsBusiness licenses/Tax receipts.Technology & Business Tools ProficiencyInitial troubleshooting with employees based on manuals, before opening tickets in MyIt ? training received from IT admin calls and documents shared.Coordinate and collaborate with new regional initiativesCoordinate and collaborate with other local businesses' needsTime management ? Prioritize tasks and meet deadlines across competing demandsClient service mindset ? Deliver responsive, professional support to internal and external customersAnalytical and logical reasoning ? Interpret information accurately and support sound decisionmakingConflict resolution and mediation ? Navigate challenges professionally and promote positive outcomes Job Requirements What You'll Bring:High School Diploma or GED2+ years of experience in administrative support, office management, executive support, or a related business operations role. What Sets You Apart: Working knowledge of:Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointCopilotKnowledge of the eVA system-Virginia's MarketplaceAbility to learn and adapt to Siemens systems and digital tools (e.g., Digital display).Problemsolving and critical thinking ? Ability to assess situations, identify solutions, and act decisivelyNegotiation skills ? Balance priorities while maintaining strong relationshipsAdaptability and ability to manage pressure ? Remain effective in a fastpaced, evolving environmentDetailoriented ? Ensure accuracy, consistency, and compliance in all workStrong organizational skills ? Maintain structure, documentation, and workflow efficiencyTeamwork and collaboration ? Work effectively across offices, functions, and regions without physical onsite supervisionDemonstrate professionalism, confidentiality, and accountabilityCollaborate across offices to support regional consistencyCommunicate clearly, respectfully, and proactivelyEmbrace standardization while supporting local needsRepresent the client positively to employees, customers, and partners Additional Information:Upon offer of employment, the individual will be subject to a background check. After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit. The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you. Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran. Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.