Facilities Coordinator

For Applicants Residing In CaliforniaSnell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California’s ConsumerProtection Act (“CCPA”), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA, our notice describes thecategories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy.By providing your personal information to as part of the recruitment or application process, you consent to the collection, use and disclosure of your personal information bySnell & Wilmer consistent with this Notice.By clicking “consent” or “I accept”, you acknowledge that you read and agree to Snell and Wilmer L.L.P.:Privacy Policy and Privacy Notice for California Residents located at https://www.swlaw.com/legal/privacy-policy.Facilities Coordinator DetailsWe are seeking a reliable and service-oriented Facilities Coordinator to support the day-to-day operations of our Phoenix office. This role is responsible for ensuring a well-maintained, organized, and fully functional workplace environment. The ideal candidate is highly responsive, detail-oriented, and comfortable handling a mix of administrative and hands-on facilities tasks in a professional services setting.Position responsibilities include, but are not limited to the following: Office Services & Inventory ManagementOversee procurement, inventory control, and distribution of office supplies firmwide, including standard and specialized materials (e.g., custom letterhead, envelopes, estate planning binders, stamps, and corporate seals)Coordinate supply needs for trial preparation, firm events, and satellite officesRespond to employee requests for supplies and basic ergonomic equipmentFacilities Operations & Vendor CoordinationInitiate and manage work orders across all facilities systems, including HVAC, electrical, plumbing, security, and janitorial servicesServe as a liaison with building management, engineers, and third-party vendors to ensure timely resolution and service excellenceMonitor and track facilities requests through completion, maintaining clear communication with stakeholdersOnboarding, Offboarding & Space PlanningPrepare offices and workstations for new hires and departures, ensuring readiness and adherence to firm standardsMaintain accurate employee rosters and support onboarding/offboarding processes in partnership with IT and firm leadershipAssist with maintaining seating charts and space reconfigurations to support business needsOffice Moves & MaintenanceManage furniture installations, repairs, and reconfigurations, including workstations, seating, and ergonomic equipmentCoordinate with vendors for larger projects and ensure proper assembly and placementInstall and maintain office fixtures and wall hangings, including artwork, diplomas, and whiteboards, in alignment with firm standardsGeneral Facilities SupportAssist with key distribution and basic key trackingSupport office safety efforts, including maintaining AED cabinetsProvide light housekeeping support and assist with loading/unloading supplies or deliveries as neededExperience And Qualifications 1 to 3 years of experience in facilities, office services, or administrative supportStrong organizational skills and attention to detailAbility to manage multiple tasks and respond to requests in a timely mannerSolid communication and customer service skillsAbility to perform physical aspects of the role, including moving office equipment and setting up workspacesAbility to lift and carry up to 50 pounds on a regular basisPreferred Qualifications:Experience in a corporate or professional services environmentFamiliarity with work order or ticketing systemsBasic understanding of office safety and ergonomicsSnell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging.Snell & Wilmer is an Equal Employment Opportunity employer.