Virtual Assistant / Sales Support Specialist – HubSpot Expert

Company DescriptionAero Prime Solutions specializes in consultancy services for the commercial aviation industry, supporting airlines and leasing companies globally. With a client-focused approach, the company offers expertise in procurement, operations, maintenance, engineering, and recruitment. BPosition TitleVirtual Assistant / Sales Support Specialist – HubSpot ExpertRemoteFlexible HoursNight Shift Availability PreferredCompensationBase Pay + CommissionAdditional commission opportunities based on appointments set, deals closed, pipeline growth, and sales performanceAbout the RoleWe are looking for a highly organized, driven, and detail-oriented Virtual Assistant / Sales Support Specialist to support our growing business.This is not an entry-level assistant role. We need someone who is an expert in HubSpot and understands every stage of the sales process, from lead generation to follow-up, pipeline management, appointment setting, and deal closing support.The ideal candidate must be proactive, professional on the phone, comfortable speaking with prospects, and able to keep our CRM, sales pipeline, and administrative tasks organized at all times.Main ResponsibilitiesHubSpot CRM ManagementMust master HubSpot in every stage of the sales processCreate and manage pipelines, deals, contacts, companies, and tasksTrack all leads and opportunities accurately inside HubSpotBuild and maintain workflows, automations, reminders, and follow-up sequencesUpdate notes, deal stages, activities, and contact records dailyManage email templates, sequences, forms, and reporting dashboardsOrganize lead sources and maintain CRM cleanlinessMonitor pipeline progress and identify stalled opportunitiesGenerate reports on sales activity, appointments, conversions, and revenueSales & Lead GenerationMake outbound cold calls to potential clientsFollow up with warm leads and inbound inquiriesSet appointments for the sales teamHelp qualify leads and move them through the sales pipelineSend follow-up emails, proposals, and remindersSupport closing efforts and maintain strong customer relationshipsProspect new business opportunities through online research, LinkedIn, Google, Apollo, and HubSpotAdministrative SupportAnswer phone calls and emails professionallyManage schedules, appointments, and calendarsBook appointments and send appointment confirmationsSend reminders to clients for appointments, meetings, estimates, and follow-upsPrepare and send invoices to clientsFollow up on unpaid or open invoices until payment is receivedTrack jobs, projects, and employee hoursMonitor staff schedules, attendance, and clock-in / clock-out recordsKeep records of completed jobs and outstanding tasksCoordinate with team members to ensure jobs are completed on timePrepare reports and maintain accurate recordsOrganize documents, spreadsheets, and contact listsAssist with proposals, estimates, and client onboardingHandle general administrative and customer service tasksRequirementsMUST be an expert in HubSpotMust understand every stage of CRM and pipeline managementPrevious experience as a Virtual Assistant, Sales Assistant, Customer Service Representative, or Appointment SetterStrong cold calling and phone communication skillsExcellent English communication, both written and verbalComfortable working independently in a remote environmentHighly organized and detail-orientedStrong follow-up skills and sense of urgencyExperience with spreadsheets, Google Workspace, Microsoft Office, and CRM systemsAbility to multitask and manage prioritiesReliable internet connection and quiet workspacePreferred QualificationsExperience with Apollo, HUBSPOT MUST* LinkedIn Sales Navigator, or lead generation toolsExperience with service-based businesses, commercial cleaning, or B2B salesExperience with email marketing and automationExperience with appointment setting and commission-based rolesIdeal CandidateThe ideal candidate is someone who:Loves organization and follow-upIs proactive and takes initiativeIs confident speaking with prospects and clientsUnderstands sales pipelines and CRM systems deeplyCan keep leads moving and prevent opportunities from being lostWants to grow with the company long-termWhy Join UsRemote flexibilityCommission opportunitiesGrowth potentialFlexible scheduleOpportunity to work closely with leadership and help scale the businessPerformance-based bonuses available