Administrative & Creative Coordinator - Fine Jewelry

AGI (Authentic Gem Imports) is a nationally recognized wholesale fine jewelry company based in Dallas, TX. Since 1978, we have partnered with many of the country’s leading independent jewelers, supplying luxury one-of-a-kind jewelry, loose precious gemstones, black diamond beads, and trend-forward fine jewelry collections.As a fast-growing, family-owned business, AGI combines decades of industry expertise with modern innovation. We exhibit at major national trade shows, maintain an active digital presence, continue to expand our reach across North America. Learn more at www.shopagi.com or @shopagi on social media.As our business continues to grow, we are seeking a highly organized, adaptable, and tech-savvy Administrative & Creative Coordinator to support multiple areas of the business. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and is eager to gain hands-on exposure to multiple areas of a growing business.Position OverviewThis is a dynamic, hands-on support role that blends operations, administration, inventory coordination, and light creative/marketing responsibilities.The right candidate will be comfortable wearing many hats—from processing invoices and shipping packages to organizing inventory, assisting with product photography, supporting marketing projects, and helping improve workflows through modern technology and AI tools.This role is best suited for someone who is humble, proactive, and excited to build a career by mastering the fundamentals of how a growing business operates.Key ResponsibilitiesOperations & Administrative SupportProcess customer paperwork including invoices, memos, billing, and depositsPrepare, ship, and track outgoing packages; receive and process incoming shipmentsMaintain accurate records, files, and databases across departmentsSupport general office organization, supplies, and administrative systemsRun business-related errands to local vendors/partners as neededAssist with trade show and event preparation/logisticsInventory & Product SupportTag, organize, and maintain jewelry/gemstone inventoryAssist with showroom setup, tray organization, and product displaysHelp prepare inventory and displays for customer presentations and major national trade showsPhotograph inventory and maintain organized product image librariesCreative / Marketing SupportAssist with simple social media and digital marketing tasksHelp prepare product presentations, line sheets, and marketing materialsSupport website/product catalog updates as neededTechnology / Process ImprovementUtilize modern software and AI tools (ChatGPT, Claude, etc.) to improve efficiency and workflowHelp identify opportunities to streamline processes and improve internal organizationQualificationsBachelor’s degree preferred, but not required0–3 years of professional experience preferredStrong organizational skills and exceptional attention to detailTech-savvy with ability to quickly learn new software and systemsFamiliarity with AI tools such as ChatGPT/Claude strongly preferredProficiency in Microsoft Office / Google Workspace requiredAdobe Creative Cloud / Canva / Photography / Social Media experience is a plusExcellent written and verbal communication skillsPositive, team-first attitude with willingness to pitch in wherever neededWho Will Thrive HereSomeone who enjoys variety and wearing multiple hatsSomeone who is not above rolling up their sleeves for any taskSomeone who takes pride in execution and accuracySomeone eager to learn different aspects of business operationsSomeone looking for long-term growth and developmentSomeone who brings humility, professionalism, and a no-task-too-small mentalityWhat We ValueIntegrity – Do the right thing, even when no one is watchingReliability – Follow through and be someone the team can count onHumility – No task is beneath you; we all pitch inExcellence – Take pride in doing things rightGrowth Mindset – Be eager to learn, improve, and adaptCompensation & BenefitsCompetitive base salaryPerformance-based bonus opportunityCompetitive benefits packageLong-term growth opportunity within a stable and respected companyWork in a close-knit, entrepreneurial team environmentIf you’re looking for a role where you can contribute meaningfully, learn multiple aspects of business, and grow with a nationally recognized company that values hard work and initiative—we’d love to meet you.Please send resumes to: careers@shopagi.com