Property Administrator (Part-Time)

Company DescriptionArden Logistics Parks, headquartered in Philadelphia, Pennsylvania, manages a portfolio of more than 11 million square feet of logistics real estate across key U.S. markets. As a premier logistics real estate operating platform established by Arden Group, the company focuses on acquiring, improving, and managing light industrial business parks. Their portfolio includes strategically located last-mile facilities in high-demand urban areas, serving diverse businesses. Learn more at www.ardenlogisticsparks.com.Role DescriptionWe are seeking a Part-Time Property Administrator to play a vital role in supporting property management operations at our Houston, TX location. This on-site role involves assisting with tenant communications, coordinating property maintenance, helping with budgeting tasks, and ensuring quality service delivery for managed properties. The administrator will also maintain records and provide administrative support to the property management team.Office Management and AdministrationServes as our first point of contact at our Houston, TX office. Maintains and updates tenant and vendor contact lists.Organizes and archives property and tenant files in SharePoint, including all correspondence.Directs tenant questions and requests via phone and email. Provides administrative support for a team of their assigned market.Handles all routine matters of the office including office systems, phones, supply orders and general office organization, setting up office for meetings, and keeping the overall presence of the office in a professional manner.Maintains a calendar for their assigned team on deadlines and events.Drafts defaults and other notices at PM direction.Utilizes Commercial Café to send out standard tenant notifications (holidays, closures, general announcements). Construction & Property OperationsServes as the first point of contact to route emergency maintenance matters with urgency. Tracks at the property level all operating, capital expenditures, and general, and administrative costs.Coordinates all tenant service requests through Facility Manager in Yardi starting with setting up the work order to manage the work order process. Schedules and tracks health and life safety inspections in Facility Manager. Ensures that lien waivers are collected and attached to invoices by contract terms.Assists Construction Manager with project updates and maintains the construction tracking board.Manages all tenant and vendor insurance reporting through Jones COIRequest roof repair requests through our RAVTI Roof Management platform. Prepares Move In and Move Out checklists on Monday.com and assigns responsibilities.Order welcome gifts for new tenants and arrange keys.Maintains utility tracking spreadsheets and verifies accounts with Yardi Energy Services (YES).Coordinates utility shutoff and turn-on notices with tenants and providers.Drafts welcome packages and prepares 90-day move-out letters.Troubleshoots tenant issues on the Commercial Café portal.Reviews tenant account issues, particularly AR-related concerns.AccountingRuns and distributes regularly scheduled A/R reports for the team.Maintains Lease Manager in Yardi; documents all AR collection efforts in tenant record with guidance from the Property Management team. Prepares AR adjustments and tenant billbacks.Codes all property invoices in a timely and accurate manner. Sets up new vendors (requesting COI and W9) in Yardi.Prepares monthly Commercial Billing Reports to ensure monthly rent billings are correct and prepare late fee and holdover rent report for PM to review. Reviews accruals and submit to PM for final review. Requirements / Qualifications:Bachelor’s degree from a four-year college or university in Business, Communications, or other related field; and 3+ years related experience and training; OR an equivalent combination of education and experience.Microsoft Suite: Calendar, Outlook, Word, Excel, Teams, etc. Yardi experience is a preferred.Strong creative problem-solving skills.Effective written and oral communication skills.