Accounting Operations Manager

Job Purpose and Function The Accounting Operations Manager will oversee the monthly, quarterly, and annual closing processes for Accounts Payable and Fixed Assets, ensuring the accurate preparation and review of financial statements and reports. Additionally, this role will manage multiple projects or tasks simultaneously while providing strong leadership to the Accounting Operations team. How You’ll Make an Impact  Drive accuracy, timeliness, and scalability of the Accounts Payable and Fixed Asset functions, ensuring month-end close deadlines are consistently met with minimal post-close adjustments. Strengthen internal controls over procure-to-pay and capital asset lifecycles, reducing audit findings, duplicate payments, and capitalization errors. Lead, develop, and retain high-performing AP and Fixed Asset teams through clear expectations, training, and process ownership, improving engagement and reducing turnover in high-risk workstreams. Optimize AP workflows and payment processes through AP payment system efficiencies Oversee capitalization, depreciation, impairment, and retirement of fixed assets in accordance with GAAP, ensuring accurate financial reporting and compliance with company policies. Partner cross-functionally with Procurement, Operations, IT, and FP&A to align purchasing, capital planning, and asset tracking with financial systems and reporting needs. Identify and implement process improvements and automation opportunities (e.g., invoice intake, approvals, asset tracking) to increase efficiency, reduce manual effort, and scale with business growth. Establish and monitor KPIs for AP and Fixed Assets (e.g., invoice cycle time, aging, capitalization accuracy, asset utilization), using data to drive continuous improvement. Support internal and external audits by maintaining clear documentation, reconciliations, and support for AP transactions and fixed asset balances. Act as a subject matter expert for AP and fixed asset accounting, providing guidance on complex transactions, policy interpretation, and system changes.   What We’re Looking For  Basic Qualifications Bachelor’s degree in Accounting, Finance, or a related field required; Master’s degree in Accounting or CPA strongly desired. 5+ years of progressive accounting experience, with direct responsibility for Accounts Payable and/or Fixed Assets. 3+ years of people management experience, including leading teams in a transactional or operational accounting environment. Strong working knowledge of U.S. GAAP, with demonstrated experience in fixed asset accounting (capitalization, depreciation, disposals, impairments). Hands-on experience managing end-to-end AP processes, including invoice processing, vendor maintenance, payment runs, and AP close activities. Experience supporting month-end close and preparing or reviewing account reconciliations related to AP and fixed assets. Strong capability in working with technology, including proficiency with large scale ERP systems and advanced Excel skills. Proven ability to prioritize work, meet deadlines, and manage risk in a high-volume, deadline-driven environment. Strong written and verbal communication skills, with the ability to partner effectively across Accounting, Finance, Procurement, and Operations. Authorization to work in the U.S. (visa sponsorship or C2C opportunities not available at this time).  Willing to submit to a pre-employment background check, including credit check, in accordance with local, state, and federal laws.      An ideal candidate will also have Experience with company systems applicable to Accounts Payable and Fixed Assets including PDI, Sage, Medius and Project Mates. Strong leadership and coaching skills High attention to detail and accuracy Demonstrated ability to design, document, and maintain internal controls in a SOX or audit-supported environment. Availability and Travel   This hybrid role complies with our company’s hybrid telework schedule. Our operating days and hours are Monday through Friday from 8:00 AM to 4:30 PM, with in-office days being Tuesday through Thursday, reserving Monday and Friday as work-from-home. Occasionally, business needs may require periodic work obligations outside of core business hours and in-office days on work-from-home days. This role may require occasional travel, including overnight stays for training, conferences, or other events with reimbursement available for approved accommodations and/or expenses.  ADA Compliance The Wills Group is committed to providing equal employment opportunities and fostering an inclusive workplace for individuals with disabilities. In compliance with the Americans with Disabilities Act (ADA), we ensure that all qualified individuals are given the necessary accommodations to perform the essential functions of their roles. We encourage open communication and collaboration to identify and implement reasonable accommodations that support the success of our employees while maintaining operational excellence. Reasonable accommodations can be discussed during the hiring process. Why You Should Join Wills Group As a thriving, family-owned, $1.5 billion company headquartered in scenic La Plata, Maryland, (a 45-minute commute from Washington, DC), we take pride in our strong presence across the Mid-Atlantic region. Featuring nearly 300 retail locations of our family of brands including Dash In, Splash In ECO Car Wash, and SMO Motor Fuels, we are shaping the future of convenience retailing, fuels marketing, and commercial real estate.   Since 1926, our work-hard, play-hard mentality propels us to serve the communities that have supported us throughout the years. Keeping lives in motion is more than our mission--it's our way of life! We're dedicated to empowering individuals to embrace new possibilities and chart their own paths to success. Discover the fulfillment of working alongside passionate professionals, where your ideas are valued, and your potential is nurtured. Become part of something bigger when you join the Wills Group! Benefits and Perks Embark on a rewarding journey where your growth, future, and well-being take center stage! As a certified Great Place to Work™, the Wills Group understands today's professionals desire meaningful careers with a culture that's as authentic as possible. We pride ourselves in fostering an environment that supports your overall development. Look forward to joining a company that celebrates your wins whether big or small. You can count on us to provide industry-leading total rewards packages that include a range of benefits and perks that contribute to your overall well-being: Financial Well-being: Employer 401(k) match (currently at 7%), health savings plan, and financial planning.     Physical Well-being: Comprehensive health, vision, and dental plans tailored to meet the needs of our people and their families, even their pets!    Paid Time Off: Vacation, sick, personal, community engagement, and parental leave for new parents.   Work/Life Balance: Hybrid and flexible work environment, Employee Assistance Program, travel assistance, family life planning.  Exclusive Discounts: Enjoy discounts on theme parks, Broadway shows, concerts, travel, shopping, dining, and wellness services. Education and Development Opportunities: 100% tuition reimbursement to support our team’s education goals, robust development programs, and certificate program assistance (up to 100% employer-paid).  Competitive Salary: Competitive pay matched to DC Metro area.   Wills Group does not accept unsolicited resumes from recruiters or employment agencies in response to the Wills Group careers page or a Wills Group social media post. Wills Group will not consider or agree to payment of any referral compensation or recruiter fee relating to these unsolicited resumes. Wills Group explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Wills Group.    Wills Group is an equal opportunity employer. Wills Group does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.