Training Coordinator / Document Controller
Training Coordinator Technical & Engineering Consulting is seeking an experienced Training Coordinator to support a major pharmaceutical capital project in Puerto Rico. The Training Coordinator will be responsible for developing, coordinating, maintaining, and monitoring the project's training and qualification program to ensure personnel are appropriately trained before performing assigned activities. This position will work closely with site training personnel and multidisciplinary project teams to develop training plans, identify applicable Standard Operating Procedures (SOPs), maintain training matrices, establish individual learning plans, perform training compliance audits, coordinate training sessions, and support the onboarding of project resources. The ideal candidate will have experience supporting training and qualification programs within a Commissioning & Qualification (C&Q), CQV, GMP, or comparable regulated project environment.
Key Responsibilities
Training Program Coordination:
- Develop and maintain a comprehensive project training plan covering assigned project roles and disciplines.
- Identify applicable Standard Operating Procedures (SOPs), required procedures, and training requirements for project personnel.
- Develop, maintain, and periodically update project training which personnel require training on specific SOPs and procedures based on their assigned responsibilities.
- Coordinate training requirements across multiple project roles and disciplines.
- Schedule and coordinate training sessions as required.
- Maintain appropriate training documentation and support training-related reporting.
- Individual Learning PlansWork closely with site training personnel to establish individual learning plans, when required.
- Ensure learning plans appropriately reflect the requirements of assigned project roles.
- Coordinate updates to learning requirements as project assignments or responsibilities change.
- Follow up on outstanding training requirements to support timely personnel Compliance
- Perform periodic training compliance audits to verify that project personnel have completed required training.
- Confirm personnel are appropriately trained and qualified for the activities they are performing.
- Identify training gaps, overdue requirements, or qualification concerns.
- Coordinate corrective actions to address identified training deficiencies.
- Support documentation and reporting associated with training audits and compliance Resource Onboarding
- Coordinate and support the onboarding of project personnel.
- Ensure new resources comply with applicable learning plan requirements before beginning assigned activities.
- Coordinate onboarding requirements including, as applicable: Required project training
- Learning plans
- Contractor safety requirements
- Beeline requirements
- Site-access requirements
- System access
- Electronic-device requirements
- Follow up with project resources and applicable stakeholders to resolve onboarding gaps or delays.
- Support efficient onboarding so project personnel can become qualified and productive in a timely manner.
Cross-Functional Coordination:
Coordinate training and onboarding activities with site training personnel and project stakeholders.
Support training requirements across multiple project roles and disciplines.
Communicate training status, outstanding requirements, and compliance gaps to appropriate stakeholders.
Support project training documentation, audits, and reporting.
Work effectively in an onsite, multidisciplinary project environment.
Minimum Qualifications:
Experience developing and maintaining training plans and training matrices for project personnel.
Experience supporting training activities within a C&Q or comparable regulated project environment is preferred.
Working knowledge of GMP-regulated training requirements.
Working knowledge of Standard Operating Procedures (SOPs) and controlled training requirements.
Familiarity with Learning Management Systems (LMS).Experience establishing or coordinating individual learning plans.
Experience performing training compliance audits and identifying gaps in personnel training.
Experience coordinating project-resource onboarding.
Strong coordination and organizational skills.
Ability to manage training requirements across multiple roles and disciplines.
Strong written and verbal communication skills.
Ability to support training documentation, audit activities, and reporting.
Preferred Qualifications:
Previous experience with training and qualification programs supporting Commissioning, Qualification & Validation (CQV) activities.
Pharmaceutical, biotechnology, or other GMP-regulated industry experience.
Experience using Learning Management Systems (LMS).Experience with training compliance dashboards, metrics, and reporting.
Familiarity with Beeline or similar contractor-management systems.
Experience coordinating contractor safety and site-access requirements.
Experience working onsite with multidisciplinary project teams.
Experience coordinating training and onboarding requirements with Construction, Quality Assurance (QA), Engineering, and C&Q teams.
Key Skills:
- Training CoordinationTraining Plan Development
- Training Matrix ManagementGMP Training ComplianceSOP Training
- Learning Management Systems (LMS)
- Individual Learning Plans
- Training Compliance Audits
- Personnel Qualification
- Contractor Onboarding
- Beeline Coordination
- Site Access CoordinationTraining Metrics & ReportingCQV / C&Q Project Support
- Cross-Functional Coordination
- Documentation & Record Management
Position Details
Position: Training Coordinator
Industry: Pharmaceutical / Biotechnology / Life Sciences
Project: Major Pharmaceutical Capital Project
Work Location: Puerto Rico – Onsite
Work Schedule: Approximately 40 hours per week
Engagement: Independent Consultant / Contract
Ideal Candidate:
The ideal candidate is a highly organized Training Coordinator or Training Compliance professional with experience supporting personnel qualification within a pharmaceutical, biotechnology, GMP, C&Q, CQV, or similarly regulated project environment. This individual should be comfortable managing training requirements for a large multidisciplinary project organization, maintaining training matrices, coordinating individual learning plans, auditing training compliance, and driving onboarding activities to completion. The successful candidate will be proactive in identifying training and onboarding gaps and will work effectively with site training personnel and project stakeholders to ensure resources are properly trained, qualified, and ready to perform their assigned project responsibilities.