Office Administrator

*Office Administrator – Commercial Construction* Volution Development Group is seeking an organized and detail-oriented Office Administrator to support the day-to-day operations of our commercial construction office. This role is ideal for a proactive professional who thrives in a fast-paced environment and can manage administrative tasks, project documentation, bookkeeping support, and office coordination while working closely with project managers, field teams, and leadership. *Compensation & Benefits* * Salary: $60,000 – $65,000/year (based on experience) * Full-time, salaried position *Key Responsibilities* * Manage daily office operations to ensure a smooth, organized, and efficient work environment * Serve as the first point of contact for phone calls, emails, and visitors * Order and maintain office supplies, equipment, and vendor accounts * Support project managers and leadership with administrative and clerical tasks * Maintain and organize project documentation including contracts, subcontracts, insurance certificates, lien waivers, and permits * Assist with daily logs, meeting notes, correspondence, and general filing * Ensure accurate, up-to-date, and well-organized digital and physical record-keeping * Support project closeout documentation and administrative wrap-up * Utilize QuickBooks for invoice tracking, accounts payable/receivable, and expense management * Utilize BuilderTREND for project documentation, communication, and administrative tracking * Track purchase orders, invoices, and vendor payments * Assist with subcontractor and vendor onboarding, including collecting compliance documentation * Coordinate communication between office staff, field teams, subcontractors, and clients * Maintain strong working relationships with vendors, suppliers, and subcontractors * Schedule meetings, appointments, and travel as needed * Help maintain compliance with company policies and required documentation * Support tracking of certifications, insurance, and licensing renewals *Qualifications* * Experience in office administration, bookkeeping, or administrative support preferred * Construction industry experience preferred * Strong organizational and time-management skills with attention to detail * Experience with QuickBooks and BuilderTREND preferred * Excellent communication and interpersonal skills * Strong problem-solving abilities and the ability to manage multiple priorities * Ability to work in a fast-paced, team-oriented environment * Proficient in Microsoft Office (Word, Excel, Outlook) and office management software *Why Join Volution Development Group?* * Opportunity to grow within a dynamic commercial construction company * Performance-based bonus structure tied to company success * Central role with exposure to all areas of construction operations * Collaborative, growth-oriented work environment * Opportunity to contribute to impactful commercial development projects *Pay: $1,150.00 – $1,250.00 per week* *Work Location:* In person *Benefits:* * Paid time off *Work Location:* In person Pay: $60,000.00 - $65,000.00 per year Work Location: In person