Quoting Producer

JOB OVERVIEW AND PURPOSE:The Quoting Producer plays a key role in developing accurate, well-structured project estimates while supporting the financial coordination of work across the studio. This role helps translate client needs and project scopes into clear, actionable quotes, while also partnering with finance on billing, expenses, and overall project financial tracking. Sitting at the intersection of production and finance, the Quoting Producer works closely with internal teams to ensure projects are set up thoughtfully from both an executional and financial perspective. This role is ideal for someone who is detail-oriented, comfortable working with numbers, and able to think critically through project scope and logistics. A background in production or project-based environments is strongly preferred. JOB LOCATION AND HOURS:The location of this position is expected to be completed in the studio for company needs. The normal working hours for this position are Monday through Friday from 8:00am to 5:00pm with a one-hour lunch. Additional hours and days may be required on an occasional basis pending workload. FLSA CLASSIFICATION:This is an exempt position and not eligible for overtime under the FLSA guidelines. RESPONSIBILITIES AND DUTIES:Develop and support RFQs and project estimates based on client needs, creative direction, and production scopePartner with Director of Operations, production, sales, and account teams to gather inputs required for accurate pricing and support alignment across projectsReview scopes to identify gaps, assumptions, and areas requiring clarificationManage updates and revisions to estimates as project details evolveMaintain clear documentation of estimate versions, inclusions, exclusions, and assumptionsFinancial Operations SupportPartner with finance on client and project billing, including invoice preparation and trackingSupport expense tracking, reconciliation, and alignment against approved budgetsAssist in maintaining financial accuracy from estimate through final billingHelp set up projects within internal systems to ensure alignment between scope and financial trackingMonitor project financials and flag discrepancies or risks as they ariseCross-Functional CoordinationHelp ensure a smooth transition from quoting to project kickoff and executionContribute to improving workflows, tools, and documentation related to quoting and financial processesSupport a consistent and organized approach to project and financial management QUALIFICATIONS:COMPETENCIESStrong organizational skills and attention to detailComfort working with budgets, pricing, and financial dataAbility to think critically through project scope, logistics, and cost implicationsStrong communication and collaboration skills across teamsAbility to manage multiple projects and shifting prioritiesBalanced mindset of accuracy, efficiency, and problem-solvingPREFERRED EXPERIENCE2–5 years of experience in production, estimating, project coordination, or financial operationsExperience building or supporting project budgets, quotes, or RFQsExposure to billing, invoicing, or expense tracking processesFamiliarity with production workflows and how they translate into costProficiency in Microsoft Excel, including formulas, data organization, and basic financial modelingFamiliarity with CRM and project management platforms (such as Zoho, Monday.com, or similar tools)PHYSICAL DEMANDSThe physical demands described below must be met to successfully perform the essential functions of this job. Dexterity is mandatory as this job requires frequent use of hands and fingers.Will be required to walk, reach with hands and arms, push items overhead, occasionally stoop, kneel, or crouch.Will be required to talk, hear, and seeAbility to lift and move up to 15lbsAbility to climb stairs/laddersAbility to lift items weighing approximately 50lbs independently or with assistanceAbility to perform basic math calculationsAbility to work under pressure to meet strict deadlinesAbility to differentiate between colorsAbility to operate general office equipment (fax machine, photocopier, computer printer) stationed between 3 & 4 feet highAbility to stand and/or sit for long periods of timeAbility to comprehend and apply complex informationMaintain attendance according to company policyCOMPANY DESCRIPTIONTC Shadowlight is a full-service visual solutions company committed to turning client visions into reality. Specializing in creative set design, construction, photography, videography, and CGI services, our team delivers award-winning visual storytelling. Located in a centralized area, TC Shadowlight provides over two decades of experience and a passionate, detail-oriented approach. With a strong focus on innovation and collaboration, we help make brands come to life through impactful and imaginative visuals.