Executive Family Assistant & Household Manager

Executive Family Assistant & Household ManagerLocation: San Francisco, CA (Zipcode 94114-3322) Employment Type: Part-Time Proposed Start Date: August 2026 Proposed Schedule: Approximately 2025 hours/week, Monday/Wednesday/Friday Compensation: $4045/hour based on experienceRequirementsMaintain a smoke-free environmentAbout Our FamilyWe are a thoughtful, down-to-earth, values-driven family based in San Francisco with one teenage daughter and very full professional and personal lives. Between demanding careers, active schedules, evolving family priorities, and simply the realities of modern life, we are looking to create more ease, consistency, organization, and breathing room within our home and day-to-day routines.At the core, we want to spend more quality time together, be more present with one another, and not constantly wonder whether something has been handled, forgotten, or is still sitting on a mental to-do list. While we aim to optimize systems and utilize digital tools, we are also people who deeply value trust, direct human interaction, thoughtful communication, and the comfort of knowing someone genuinely has things handled.We are easygoing, grounded people with a healthy perspective on life, a sense of humor, and an appreciation for authenticity over perfection. At the same time, we hold high standards and are seeking someone highly capable, warm, organized, and emotionally intelligent who can learn our family rhythms, identify gaps, create solutions, and seamlessly integrate into our lives as a trusted support person and operational partner.This role is ideal for someone who enjoys bringing human-centered structure to moving pieces, takes pride in helping busy households function more smoothly, and genuinely values supporting people in meaningful, thoughtful ways over time.Who You AreNaturally organized, resourceful, and proactive, with a calm "figure-it-out" mentality and the ability to independently manage moving parts without needing constant direction. This role requires someone who can anticipate needs, track details, and create systems that help life feel less overwhelming and more supported.Equally comfortable managing calendars, organizing household logistics, coordinating errands, resetting shared spaces, maintaining organization systems, or helping prep healthy meals and groceries for the week ahead. You enjoy operational support work because you genuinely like making things function better.Strong emotional intelligence, professionalism, and communication skills are essential. The right fit is warm without being overly familiar, confident without ego, and capable of navigating a dynamic household with maturity, discretion, flexibility, and common sense.Tech-forward and systems-minded, but still human-centered in approach. Comfortable becoming the organizational "hub" for the family and helping maintain accountability, manage open loops, track priorities, and ensure important details do not fall through the cracks.Most importantly, this role is for someone who genuinely enjoys helping others, takes pride in being reliable and thoughtful, and values building long-term trust and partnership within a respectful, collaborative household environment.Key QualitiesProject manager mindset and approach to workHighly organized with strong executive functioning skillsComfortable learning and managing digital household systems; Notion, Google Calendars and Docs.Strong communication and follow-through skillsComfortable working independently and taking initiative without constant oversightCuriosity mindset with the ability to create innovative and simplified solutions to current household challenges or gapsWarm, grounded, and emotionally matureDirect communicator with excellent people skillsSelf-managed and proactiveService-oriented with high standards and attention to detailPositive, upbeat, and solution-orientedProgressive, inclusive, and open-mindedComfortable balancing structure with flexibilityHealthy, active lifestyle alignment preferredAble to build trust and rapport naturally with both adults and teenagersKey ResponsibilitiesAdministrative & Executive Family Assistant SupportManage and maintain household calendars and schedulesBuild and maintain family organization systems in NotionTrack ongoing projects, tasks, and open loopsCoordinate appointments, reservations, and travel logisticsHelp identify opportunities for family downtime, events, dinners, and scheduling flowSupport accountability, communication, and weekly planning rhythmsProvide regular check-ins and progress updatesCoordinate logistics related to school, tutoring, and teen scheduling as neededHousehold Management & OrganizationCreate and maintain household organization systemsDaily household resets and light tidying (dishes, surfaces, vacuum high-traffic areas)Support organization projects and household efficiency improvementsWash/fold/organize laundryCoordinate donation drop-offsPacking and unpacking support for travelIndoor plant careChange batteries, light bulbs, smoke detectors, filters quarterlyMail and package handlingBreakdown boxes and recycling organizationPet care (must not be allergic to cats or dogs)Deep Cleaning & Special ProjectsOccasional deep cleaning of fridge, oven, and high-use areasClean humidifiers and air purifiersInventory & ErrandsRestock pantry, fridge, and household essentialsOrganize, manage, and track household supply lists, open loops, and recurring needs/subscriptions.Returns, dry cleaning, and errandsMeal Prep & Kitchen SupportAssist with grocery shopping and inventory replenishmentWash and prep produce for the week; prep healthy snacks/ingredientsSupport vegetarian/pescatarian household preferences, support family meal planningMaintain clean, organized kitchen flow and upkeepVendor & Property OversightOversee cleaners/contractors/landscapersResearch/coordinate repairs and quotesSeasonal property maintenanceHow to ApplyPlease submit: A brief introduction about yourself and why you are interested in this role Your updated resume At least two professional referencesPlease note this role requires a background check.DisclaimerWhen you apply with Sage Haus, you will be added to our candidate community email list so we can share hiring updates, resources, and opportunities. You may unsubscribe at any time.