Volunteer Coordinator

Maine's First Ship is a nonprofit organization dedicated to preserving and sharing Maine's maritime heritage through the replica of the 1607 pinnace Virginia, hands‐on education, and community engagement. Volunteers are at the heart of our work, supporting programs on the vessel, at the Freight Shed, and throughout the community.Position OverviewThe Volunteer Coordinator is responsible for building, supporting, and sustaining a strong, engaged volunteer corps for Maine's First Ship. This part‐time, year‐round position focuses on recruiting, training, scheduling, and retaining volunteers across all MFS activities, while fostering a positive, organized, and welcoming volunteer experience.This role works closely with the Executive Director and program staff and serves as the primary point of contact for volunteers.Status: Part‐time, year‐roundHours: Approximately 500 hours annuallyMost months: ~10 hours per monthPeak season (June–August): approximately 15–22 hours per weekCompensation: $21–$24 per hour, depending on experienceStart Date: April 2026Key ResponsibilitiesRecruit volunteers for all MFS needs, including vessel‐based activities, Freight Shed operations, events, education programs, and special projectsServe as the primary point of contact for prospective volunteersCoordinate volunteer onboarding, orientation, and required paperworkTraining & SupportCoordinate and support volunteer training, in collaboration with staff and experienced volunteersEnsure volunteers understand their roles, expectations, and safety requirementsProvide ongoing support, communication, and problem‐solving to ensure positive volunteer experiencesScheduling & CoordinationSchedule all volunteers across MFS activities, including:Vessel‐based programsFreight Shed operationsEvents and public programsTask‐and‐project‐based volunteer workMaintain clear, accurate schedules and communicate updates in a timely mannerDevelop and implement strategies to retain volunteers and build long‐term engagementCoordinate volunteer recognition efforts, including appreciation events, acknowledgments, and milestonesPurchase and manage volunteer swag and recognition items within established budgetsAdministrative & Tracking DutiesMaintain accurate volunteer records, hours tracking, and participation dataSupport light administrative reporting related to volunteer engagement and impactAssist with volunteer‐related communications, including emails and updatesContribute to volunteer‐focused social media content in coordination with staffCreate events that recruit and retain volunteersQualificationsStrong organizational and scheduling skillsExcellent communication and interpersonal skillsAbility to work independently and collaborativelyComfort with basic administrative tracking tools and scheduling systemsInterest in maritime history, education, or community‐based nonprofits is a plusCombination of remote work and on‐site presence in Bath, MaineSeasonal, flexible schedule with increased hours during summer monthsSome evenings and weekends required during peak season and eventsOn site seasonally three days a week to support customer experienceHow to ApplyApplications will be accepted beginning March 2026.Please email a letter of interest and resume to.Maine's First Ship is an equal opportunity employer and welcomes applicants from all backgrounds who share our mission and values.#J-18808-Ljbffr