Documentation Specialist

Job TypeFull-timeDescriptionJob Summary:At Avondale Toyota we endeavor to change the automotive industry by providing an authentic, healthy and world class experience for our customers and our employees through passionate and disciplined application of our One Price, One Person philosophy. The Document Specialist is responsible for providing support to the Sales & Finance Department by preparing deal documentation, processing all new and used car contracts, performing Sales & Finance Manager payroll and paying off vehicles.Job Duties:Provide a world class experience for your customers, colleagues, and employeesAdhere at all times to the One Price, One Person philosophyExecute all duties in a manner consistent with our values: high-character, engaged, team-playerRelentlessly strive to improve the overall quality of deal documentation and minimize errorsPrepare and audit all vehicle sales documentation.Accurately calculate tax and registration feesEnsure no documentation is missing and is defect free.Post deals in Dealer Management System (Reynolds)Assign and distribute electronic contracts to the appropriate lenderPackage and overnight paper contracts to the appropriate lenderImmediately process deals that are ready to be funded and record on the Sales Trip PadReconcile sales commissions and process payroll two times per monthLog any unmet deal stipulations (Doc Log) and notify the Sales & Finance Manager immediatelyLog any canceled transactions and notify appropriate personnelCollect any money due and adhere to strict cash handling guidelinesOther duties as assignedRequirements Skills and Knowledge:Detail orientedA positive attitude, high level of engagement, sense of urgency, process discipline and customer centricityFast learnerCritical thinkerEffective time managementExcellent verbal and written communication skills, as well as interpersonal skills to effectively work with employees, colleagues, vendors, and factory personnelExceptional organization and multi-tasking skillsData processingData entryCheck processingSalary Description