Grants Support Specialist

St. Johns County residents enjoy a healthy quality of life with many perks including one of the top rated public school systems in the State of Florida, miles of beach shoreline, peaceful estuary scenery of the St. Johns River, long established agriculture and equestrian scene, and the nation’s oldest city, historic St. Augustine. In 2019 St. Johns County was ranked the 10th fastest growing county in the United States showcasing that there is truly something for everyone in St. Johns County!The Grants Specialist supports departments in strengthening grant compliance by configuring grants and related business processes within the Workday system, ensuring accurate and timely reimbursement processing, and supporting grant financial reporting and closeout activities.The Grants Support Specialist performs intermediate professional duties under the general supervision of the Compliance Officer.Essential ResponsibilitiesReview and update grant award settings for each grant type based on needs.Review and ensure that each grant award is properly configured and that all required data is entered into the system by the departments.Develop standardized award task list templates for departmental use.Review and ensure proper financial configurations for each grant award.Review grant expenses and approve payment accounting setup allocation.Review and ensure the reimbursement billing process is completed accurately and promptly in the Workday Grant module for each grant award.Review and ensure the departments upload all supporting documents to the Grant module in the Workday ERP System.Reconcile financial data for grants reporting and spend levels.Troubleshoot system issues related to grants and ensure data integrity across modules.Assist Compliance Officer and Departments’ management with overseeing grant compliance with programmatic objectives and financial requirements, including adherence to contract terms, timely and accurate reimbursement requests, and project closeout activities.Work closely with the Departments’ grant staff and Compliance Officer to standardize grant processes, promoting consistency, compliance, and best practices across departments and programs.Work with the Compliance Officer to design and deliver training and technical assistance to departmental staff to strengthen compliance capacity.Provide specialized support related to programmatic, financial, and compliance requirements as assigned.Prepare and present reports on grant compliance status for funding received from various granting agencies.Analyze and monitor grant expenditures and revenues. Communicate results and compliance status to the Compliance Officer.Track and report workflow, program effectiveness, and efficiency in the Workday ERP system grant module to the Compliance Officer on a regular basis.Providing guidance to County staff and sub-recipients on laws, regulations, grant compliance best practices, and program administration.Demonstrates continuous improvement by streamlining processes, reducing turnaround times, and promoting cooperative, high‑quality customer service.Maintains a full-time presence on the job.Performs other duties as assigned.Essential RequirementsBachelor's degree in accounting, Finance, Public Administration or related field.ANDA minimum of three (3) years of progressively responsible experience supporting federal or state grant compliance, financial tracking or grant-related fiscal operations.OREquivalent combination of education and experience sufficient to successfully perform the essential duties of the position.Master’s degree in accounting, or related field and five (5) years of progressively responsible experience is preferred.Experience with financial systems configuration and internal controls preferred.Experience in government accounting is strongly preferred.Experience using Workday or similar ERP systems in a public sector environment is highly preferred.Professional certification, such as CGMS (Certified Grant Management Specialist) is preferred.Must possess and maintain a valid Florida driver’s license and any other endorsements necessary to legally operate vehicles used while assigned to this position.Must possess good interpersonal and communication skills to serve others.Must be able to comprehend, speak and write the English language.Must be able to operate a computer.Essential SkillsWorking knowledge of federal, state, and local grant compliance requirements.Knowledge of government financial processes and internal control principles.Understanding of generally accepted accounting principles (GAAP).Ability to configure, maintain, and troubleshoot ERP-based financial or grant systems. Ability to analyze and reconcile complex financial and grant-related data.Ability to interpret regulatory requirements and communicate them in clear, practical terms.Strong analytical and problem-solving skills.Ability to manage multiple priorities and meet deadlines with accuracy.Strong written and verbal communication skills.Ability to develop effective working relationships across departments and with external partners.Ability to provide technical guidance and support to end users.Skill in customer service practices.Skill in the analysis of problems and the development and implementation of solutions.Skill in the preparation of clear and precise administrative reports.Skill in oral and written communication.ENVIRONMENTAL DEMANDSWorking Conditions may include some exposure to environmental changes (e.g., outdoor weather and/or field conditions, warehouses, garages, etc.), extreme noises, odors, heights and/or dust.Physical Activity may include sitting, walking, lifting heavy objects up to 25lbs, kneeling, crouching, reaching, or standing.Salary Range$60,569.60 -$80,891.20Compensation GradeBCC PG19DepartmentCounty AdministrationLocation:500 San Sebastian View St. Augustine, FL 32084St. Johns County Board of County Commissioners is a drug free workplace and equal opportunity employer. All employment actions are taken without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, handicap, disability, marital status, national origin, veteran status, or genetic information.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.An applicant eligible for Veteran's Preference who believes he or she was not afforded employment preferences in accordance with Florida law may file a complaint requesting an investigation with the Florida department of veterans affairs. Veteran's Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL 33778. A complaint must be filed within 60 calendar days from the date that the notice of hiring decision is received by the applicant or within three calendar months of the date of the application is filed within the employer if no notice is given. If no notice is given, it is the responsibility of the preferred applicant to contact the employer to determine if the position has been filled.