Project Manager 3 (Non-IT)

Project Management ExpertiseProvide project management expertise and support and facilitate BPA manager-assigned TAS Business Transformation strategic initiative projects, from beginning to end, providing expert guidance on the PMI-based project management methodology, best practices, and internal skill development as requested by and with guidance from the BPA manager, team lead or other personnel with the authority to do so, including:Identify and request necessary subject matter experts needed during the project.Forecast and recommend / request appropriate project resources to fulfill project needs; recommended resource requests must be submitted to, coordinated with and provided by appropriate BPA Performance Managers.Collaborate with business units and BPA Performance Managers to resolve resource allocation issues.Schedule and facilitate project team meetings.Recommend an overall roadmap of efforts required to achieve program initiatives and project objectives.Provide recommendations regarding project expectations, approach, roadmaps, work plans, deliverables and goals.Draft project plans, resource strategies and funding estimates required to advance each assigned project / defined effort.Alert BPA manager of and obtain appropriate authorization for any potential changes to project cost, schedule or performance.Organize, coordinate and facilitate the work of project team(s) and serve as liaison between business and technical aspects of projects, includes recommending project stages and assessing business implications for each stage.Monitor progress of assigned projects to track timelines, milestones, deadlines, standards and targets, alerting appropriate BPA manager / personnel of any obstacles / potential delays to project timelines, targets or success; provide corrective action recommendations.Coordinate activities for BPA manager-assigned projects that enable goals or objectives to be accomplished within the prescribed time frame and funding parameters, escalating concerns to appropriate BPA manager / personnel.Collaborate with BPA manager and internal stakeholders to facilitate the tasks and activities of project team(s) and to properly understand related business needs, dependencies on other initiatives, and how best to effectively deploy end products.With BPA manager / personnel assistance and guidance, address and navigate politically sensitive issues in a collaborative and professional manner.Provide background information, technical input, options and recommendations for project decisions as requested by BPA manager / personnel; work with appropriate parties to facilitate resolution of conflicting team positions.Issue project status reports on a regular or as requested basis.Maintain consistent communication with project sponsors, performance managers, and clients on the progress of the project vis-a-vis the work plan.Collaborate and work with project sponsors and BPA performance managers to remove obstacles impacting timely project completion.Draft a final project report, including project "lessons-learned", for appropriate BPA management review and approval / acceptance.Gather business requirements and needs analysis from various stakeholder perspectives.Perform gap analysis from the "as is" to the "to be" state.Take a pro-active stance on project risk management by: Anticipating and identifying potential areas of risk and obtaining guidance from appropriate BPA manager or Contracting Officer. Tracking, monitoring and facilitating resolution of issues and risks identified within the projects, as well as compliance related dependencies. Maintaining issue, risk, and/or action logs. Developing, drafting and recommending contingency plans to minimize / eliminate risks on an ongoing basis for review and approval / acceptance by appropriate BPA manager / personnel.Communicate regularly with executive sponsors, key stakeholders, strategic partners, and BPA managers independently and in team meetings.Support and facilitate the following functions: Written and verbal sponsor communication Project team communications and coordination Inter-project team communications and coordination Issues and risk management Coordination with IT resources Coordination with the TAS program enterprise architect, to include business and data requirements to support business intelligence requirements and common information model needs Coordination with BPA's Business Transformation Office (BTO) to monitor and deliver on agency Key Strategic Initiatives (KSI's) Team meeting and sponsor meeting management Integration Architecture Design; and End User Training Support and facilitate the following deliverables: Scope Definition and Management Process and System Design requirements Communication and project management best practice gap analysis Assist with the identification of organizational alignment and culture change required to advance improvement efforts; draft and prepare revised processes and roles to approval of appropriate BPA personnel. Facilitate the implementation of Organizational Design and Change Management requirements as developed within the TAS program and approved by the BPA manager. Coordinate and assist BPA management with transitions of identified project resources as needed. This may include gathering information from departing/transitioning resources to identify subject matter expertise, documenting workloads, identifying training requirements to facilitate smooth transitions. When necessary, facilitate the successful transition of a project or program of projects to another project manager including any training, documentation, or meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.RequirementsEducation & Corresponding Experience (required on matrix) A Bachelor's degree in Engineering, Business Administration, Management, Organizational Development, Computer Science or a closely-related field is preferred. 10 years of experience is required with an applicable Bachelor's degree. 12 years of experience is required with a non-applicable Bachelor's degree. 14 years of experience is required without a Bachelor's degree. Note: Level 3 is typically responsible for medium-to large-sized projects (25M and higher lifecycle cost) NOTES: "Typically" as it refers to project size is determined by an average of the worker's assigned projects and also includes the complexity, visibility, and sensitivity of the projects within the past year and is not based on a single project-funding amount. All documentation should clearly identify the worker as a Project Manager "contracted" to BPA and include the name of the worker's employer. If performing Project Coordination work, it should NOT account for more than 1/3rd of the billable hours.Required Technical Skills & Experience (required on matrix) Experience with Access, Visio, MS Project, SharePoint. Preferred Skills & Experience (optional on matrix) PMI or PMP certification Additional Requirements (not required on matrix) Valid U.S. Driver's License is required.