Controller

Job TypeFull-timeDescriptionPosition Summary:Responsible for all finance/accounting functions for the organization to include all strategic and tactical matters as they relate to financial management, budgeting, cost benefit analysis, and forecasting needs.DUTIES AND RESPONSIBILILTIES:Creates and maintains the organizations budget to include working with directors to ensure programmatic success through cost analysis support, and compliance with all contractual and programmatic requirementsOversees the management and coordination of all fiscal reporting activities for the organization including organizational revenue/expense and balance sheet reports, reports to funding agencies, development and monitoring of organizational and contract/grant budgetsOversees all purchasing, payroll, Accounts Payable and Accounts Receivable functionsMonitors banking activities of the organizationPrepares monthly and quarterly allocation entries related to investment activity and feesMonitors workflow and productivity to ensure deadlines are metSupports annual budget process and preparation of annual tax forms, as necessaryResponsible for PBC (Prepared by Client) materials for annual audit to external auditorsEnsures adequate cash flow to meet the organization's needsServes as a trustee of the organization's 401K PlanPrepares financial reports as necessary for operations of the Clinic, including variance and comparative reportingCompletes accurate and timely reporting for all components and ensure accurate and timely submissions of reportingPrepares and presents quarterly financial reporting packet to CEO, Finance Committee and Board of DirectorsDevelops strategies during annual budget process for cost savings and complete budget modelingCollaborates with investment advisors to optimize and manage portfolio including endowment fund and any other mutual / money market funds.Creates and maintains all finance, accounting and payroll policies and proceduresOversees the production of monthly reports including reconciliations with funders and pension plan requirements, as well as financial statements and cash flow projections for use by Executive management, as well as the Audit/Finance Committee and Board of DirectorsProduces variance reportingDevelops and maintains systems of internal controls to safeguard financial assets of the organization and oversee federal awards and programsOversees the coordination and activities of independent auditors ensuring compliance issues are met, and the preparation of the annual financial statements is in accordance with U.S. GAAP and federal, state and other required supplementary schedules and informationEnsures adequate controls are installed and that substantiating documentation is approved and available such that all purchases may pass independent and governmental auditsAssists the President, CCO, and Director of Advancement with funding opportunities by drafting prospective programmatic budgets determining cost effectiveness of prospective service deliveryAssists in performing all tasks necessary to achieve the organization's mission and help execute staff succession and growth plansTrains the finance department and other staff on raising awareness and knowledge of financial management mattersResponsible for interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local and contractual guidelines, ensuring that all government regulations and requirements are disseminated to appropriate personnel, and monitoring complianceWorks with Human Resources to investigate cost-effective benefit plans and other fringe benefits which the organization may offer employees and potential employees with the goal of attracting and retaining qualified individualsAssists in the design, implementation, and timely calculations of wage incentives, commissions, and salaries for the staffOversees the maintenance of the inventory of all fixed assetsFollows all HIPAA and OSHA guidelines and regulationsMaintains confidentiality of financial and proprietary information/records at all timesMaintains established San José Clinic policies, procedures, objectives, quality assurance, safety, environmental and infection controlImplements job responsibilities in a manner that is consistent with the San José Clinic Mission and Code of Conduct and is supportive of San José Clinic cultural diversity objectivesPerforms other related work as requireBenefits:Medical, dental, and vision401(K) 4% matchPTO daysFloating holidayPaid holidaysRequirementsQualification, Education and Experience:Bachelor's or graduate level degree in business administration, accounting or related discipline with substantial course work in financial management subjectsCurrent CPA licenseMinimum of 5 years of experience in a high-level management positionExperience in financial management (budgeting, cash management, investments, and strategic planning)Aplos experience, a plusProficient experience in grant/fund accounting and reconciliationExperience working with non-profit organizations is highly preferredExperience with networked accounting systems with a basic knowledge of computer hardware and software including Microsoft Office Suite and practice management system software applicationsDemonstrated experience in developing methods and procedures for translating the technical aspects of accounting and finance to meaningful reports and controls for the effective financial management of the organizationWell-developed analytical and communication skills to prepare and communicate financial data to various users with varying needsExperience with regulatory reporting requirements and tax compliance preferredDemonstrates excellent organizational skills, multi-tasking and effective use of timeAble to handle and complete multiple tasks or projects with multiple deadlinesAble deal professionally, courteously and efficiently with public and all levels of the organizationAbility to operate computer, copier fax, and scannersDemonstrates effective verbal and written communication skillsDemonstrates effective customer relation skills, working with diverse populations, often in stressful fast paced environmentsBilingual in English/Spanish preferredPhysical Requirements:Ability to sit, stand, bend and stoop for (long) periods of timeAbility to exert up to 50 pounds of force occasionally/ frequentlyAbility to respond to emergency/crisis situationsExposure to noiseExposure to blood and/or fluids