Senior Client Service Associate

Job DescriptionIf you’re interested in building your career in financial services, Coldstream has a fantastic opportunity to join one of our wealth management teams! As a Client Service Associate on one of our largest teams, you will learn the Registered Investment Advisor industry from the ground up and have multiple career paths to choose from.This position is located in Portland with working hours from 8:00 am - 5:00 pm. We have a hybrid work environment with the ability to work from home on Fridays.Arnerich Massena was founded in 1991 and specialized in providing portfolio management, investment advisory, and family office services for high-net-worth individuals, families, endowments, and foundations. The company was known for investing with vision, passion, and purpose, with a focus on both client service and community commitment. In July 2024, Arnerich Massena merged with Coldstream. Located in NE Portland, the team is now adding a CSA position.Specific responsibilities include: Prepare and process documentation related to client onboarding and maintenance:Open brokerage accounts, establish cashiering needs, set up online reporting accessUpdate cost basis, track required minimum distributions, reconcile account informationSend and receive documents to and from clients, their advisors, and investment custodiansLog all activities in the firm’s CRM in a timely and accurate manner.Serve as a liaison between clients and custodians/investment managers, including managing client information and handling all cashiering and money movement requestsPerform client and prospect data entry in the firm’s CRM. Ensure data accuracy and integrity and keep records current on existing and prospective clients.May prepare or oversee the preparation of various deliverables which directly support client service and acquisition such as portfolio review packets, greeting letters, presentation books, service agreements and compliance materials.Coordinate with clients, custodians, and investment managers to provide annual audit confirmations, audited financials, and any additional information as requested by auditors.May perform calendaring functions with both internal teams and external clients, prospects and COIs.Experience And Skills3 + years of client service experience in the wealth management industry and an interest in building a career in wealth managementCustomer service experience and the desire to provide superior client service in a team-oriented environmentFINRA Series 65 license is strongly preferred - or the willingness to obtain it within 6-12 months at the cost of Coldstream (career development benefit we offer)Proficiency with Microsoft Outlook, Word, Excel, and PowerPointExperience with Charles Schwab is preferred; experience with Salesforce CRM and/or Tamarac portfolio accounting (or similar systems) is a plusExperience with alternative investments is highly preferredExcellent communication skills, including writing business correspondence with proper grammar and punctuationStrong organizational skills and the ability to follow established processes consistentlyStrong prioritization skills and the ability to manage multiple tasks independentlyA Bachelor’s degree is preferredJob BenefitsIn terms of pay expectations, we assess each candidate individually based on their experience and qualifications and offer competitive compensation that reflects the value they bring to the team. Base pay typically starts between $65k - $75k plus an annual bonus and a generous benefits package.As a Best Workplaces awardee, we pride ourselves on our collaborative and supportive culture. We’ve created a full benefits package that focuses on the growth, health, and wellness of our team members:Pay: Competitive base salary plus annual bonusBenefits: Fully paid premiums for medical/dental/vision, short-term and long-term disability, and life insurance401(k): 100% company match up to 4% of your annual payStock: Opportunity to purchase equity and become an owner of the firmPaid Time Off: Starting at 16 days per year, then increasing with tenure - plus 10 holidays and an extra paid day off each year to do volunteer workCareer development: 100% training/certification/licensing/dues reimbursement and mentoring programParking: heavily subsidized parking or transit passWellness reimbursementPaid sabbaticals and anniversary bonusesColdstream is committed to inclusion and diversity. To us, diversity means employing team members of different races, genders, ages, physical abilities, national origins, religions, sexual orientations, ethnicities, political ideologies, educational and military backgrounds, and more. We welcome, support, and respect all team members, and we value the wide variety of experiences, opinions, and talents that they bring to the company. As we grow, we continue to cultivate an environment in which all team members’ perspectives and contributions are treated with respect, and every individual feels confident that they belong and are empowered to be their best.