Fleet Coordinator

Major ResponsibilitiesUnder direction, with latitude for independent initiative and judgment, improve the efficiency and oversight of garage operations and manage agreements with vendors and other City agencies.Promote Vision Zero Initiatives, including vehicle telematics, sideguards and other safety initiatives and programs, emission reduction technologies and fleet sharing.Manage vehicle sharing programs.Manage, create, and streamline databases as needed. Ensure that Fleet Management Programs work properly; ensure the reliability of information entered.Provide training to staff, citywide, to utilize Fleet Management Programs accurately and efficiently.Coordinate vehicle acquisitions and relinquishments.Help organize special events and respond to emergencies when needed.Ensure adherence to service contracts and assist with the analyses of fleet and fleet related equipment and reporting of fleet operations, tracking and collisions.Coordinate preventive maintenance inspections (PMIs); auto body, engine, transmission, and warranty issues; recalls and other repairs. Work with Division and Borough coordinators to schedule vehicle inspections.Monitor seasonal equipment and parts including, but not limited to snowplows, salt spreaders, beach and grass cutting tractors, mowers, ballfield groomers and vegetation removers.Monitor borough inventory and set schedules for preparing equipment ahead of needs. Track and report on seasonal equipment progress and priorities.Prepare and analyze data on various topics, including out-of-service equipment, seasonal assets, and faulty charges. Track and manage information in databases such as Microsoft Access and City systems like M5; generate reports and conduct follow-ups as needed.Monitor the work of repair vendors and fleet repair partnerships. Serve as liaison with other City agencies. Track out-of-service vehicles and identify those in need of replacement.Manage contract costs and ensure that contractors bill Parks properly and according to contract specifications.Maintain repair and billing records and coordinate billing with the Parks Purchasing Unit.Inspect contractor facilities and assess their ability to perform repairs properly and in a timely manner.Advise management of vehicle repair contract questions or concerns.Promote vehicle best practices and sustainable fleet initiatives.Supervise complex projects that require prompt attention and resolution.Enforce compliance with agency rules, regulations, standards of conduct and vehicle operating procedures.How to Apply: Go to cityjobs.nyc.gov and search for Job ID# 772565.All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.* Current City Employees please include your ERN on your cover letter and resume.Work Location: TBDNOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.nyc.gov/parksMOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov)COMMUNITY COORDINATOR - 56058Minimum Qualifications1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.Preferred Skills1. Bachelor's degree. 2. Experience with fleet and fleet management. 3. Excellent administrative, customer service and communication skills. 4. Familiarity with equipment and vehicle repair. 5. Experience working with vendors and contractors. 6. Adept with computers and technology with proficiency in Microsoft Word, Access, Excel, PowerPoint and Fleet Focus. 7. A valid New York State driver license.Public Service Loan ForgivenessAs a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.Residency RequirementResidency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.