Administrative Assistant (Houston)

Our Client a well known Investment bank is seeking an Administrative Assistant in their Houston Texas location!Responsibilities:Meet & Greet VisitorsWelcome individuals with a hospitable demeanorNotify host(s) of arrivals and maintain the visitor logEscort guests to reserved conference room when neededOffer refreshments (water, coffee, tea)Manage Conference Center Reservations & Logistics'Proficient in all conference room names, seating capacity, and specific locationsOversee client facing conference room bookings with sound judgmentCollaborate with administrative staff on catering needs and follow up with vendorsEnsure general cleanliness and tidy appearance of conference roomsAct as liaison with Banking Americas, security, facilities, IT, multi-media, and mail servicesSupport the administrative team and provide backup support as necessaryAssist with overflow of travel & expenses using the firm's approved system (SAP Concur)Create / edit excel spreadsheets for office usePerform light administrative duties (data entry, scanning, etc.)Receive mail, sign for packages, and manage requests for messenger servicesAssist with office supply inventorRequirementsMinimum of 5 years of administrative experience in financial services preferredMaintain a positive and professional attitude consistentlyExperience with SAP Concur system for travel & expense report processing preferred.Adaptable to change with conflict resolution skillsProficient in Microsoft Word, Excel, and OutlookExceptional interpersonal and written/verbal communication skillsStrong multitasking and prioritization abilities in a dynamic environmentDetail-oriented and highly organizedTeam player with a collaborative spirit