Billing Associate

*Billing Specialist / Revenue & Tax Accounting Specialist* *Position Summary* Our client located in Mansfield, MA is seeking a detail-oriented and highly organized Billing Specialist to support multi-state billing, sales tax compliance, inter-company accounting, and revenue recognition processes. This role will be responsible for managing billing operations from project award through job completion, supporting month-end close activities, and developing standardized operating procedures (SOPs) across the project lifecycle. The ideal candidate has strong accounting knowledge, experience with multi-state sales and use tax compliance, project-based accounting, and the ability to work cross-functionally with operations, project management, and finance teams. *Key Responsibilities* *Billing & Revenue Recognition* * Manage customer billing processes from bid/proposal stage through final invoicing and project closeout. * Ensure accurate revenue recognition in accordance with company policy and project completion milestones. * Support revenue earned recognition upon job completion date. * Review contracts, proposals, and job documentation to validate billing requirements and project terms. * Prepare and issue progress billings, milestone billings, final invoices, and customer statements. * Monitor work-in-progress (WIP) schedules and assist with reconciliation of related deferred revenue and deferred expense accounts. * Support month-end and year-end close processes related to project accounting and revenue reporting. * Assist with job cost analysis, project profitability reporting, and variance analysis. *Sales Tax & Business Registration Compliance* * Process and maintain sales and use tax compliance activities across 30+ states. * Prepare, file, and remit multi-state sales tax returns accurately and timely. * Maintain business registrations, licenses, and state tax accounts. * Coordinate business registration tax filings and renewals across multiple jurisdictions. * Research state and local tax requirements and ensure ongoing compliance with changing regulations. * Respond to notices, audits, and inquiries from state and local tax authorities. *Inter-Company Accounting* * Prepare and reconcile inter-company transactions and balances. * Ensure proper allocation of costs, revenue, and expenses between related entities. * Support monthly inter-company eliminations and reconciliations during close. *SOP Development & Process Improvement* * Develop, document, and maintain SOPs for: * Bid and proposal processing * Project setup and billing workflows * Revenue recognition procedures * Tax compliance processes * Job completion and closeout activities * Identify opportunities for process improvements, automation, and internal control enhancements. * Collaborate with finance, operations, and project management teams to improve billing accuracy and workflow efficiency. *Qualifications* * Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred. * 3+ years of experience in billing, project accounting, revenue accounting, or sales tax compliance. * Experience processing sales tax filings in multiple states (30+ states preferred). * Knowledge of deferred revenue, WIP accounting, and percentage-of-completion or completed-contract accounting methods preferred. * Experience with inter-company accounting and reconciliations. * Strong understanding of accounting principles and month-end close processes. * Advanced proficiency in Microsoft Excel and accounting/ERP systems. * Excellent organizational skills with strong attention to detail and accuracy. * Ability to manage multiple priorities and meet deadlines in a fast-paced environment. *Preferred Experience* * Construction, service-based, engineering, manufacturing, or project-based industry experience. * Experience with ERP/accounting systems QuickBooks Enterprise (preferred). * Familiarity with Avalara or other sales tax automation platforms. * Experience creating process documentation and SOPs. *Core Competencies* * Analytical thinking * Process improvement mindset * Strong communication skills * Problem-solving ability * Time management and prioritization * Cross-functional collaboration * Compliance and accuracy focus Pay: $48,000.00 - $50,000.00 per year Benefits: * 401(k) * Dental insurance * Health insurance * Paid sick time * Paid time off * Vision insurance Work Location: In person