Food Service Secretary

Nine (9) Month PositionEvaluated By: Director of Food ServiceJob SummaryResponsible for keeping accurate records for Food Service employees; responsible for all aspects of accounting and generating reportsEmployment RequirementsHigh School diploma or equivalentTechnology skills: Microsoft Word, Excel, Outlook, and New World SystemsExcellent oral and written communication skillsExcellent customer service skills, ability to resolve problems with internal and external customersExperience with Free and Reduced Lunch applicationsClassified Employee Confidentiality StatementAs an employee of the Huntington County Community School Corporation, some job duties may involve access to information/records that are considered confidential. Employees of the school corporation respect the confidentiality of the student and follow procedures to protect privacy.Secondary (cross Trained With 12 Month Secretary) Job DutiesMonitor and assist with all Food Service employee recordsProcess and verify Food Service invoices and new purchases (Gordon Food Service invoices to be processed within 10 days of invoice for discount)Maintain sub listUpdate Food Service website as neededDistribute communications regarding Free and Reduced applications within the first week of JulyUpdate Direct Certification students via State download a minimum of 4 times per yearHandle the Verification Process of Free and Reduced applications which start October 1 and ends November 15 of each year; reports results of the verification are due by middle of December of same yearEssential Job DutiesPrepare state reports including reimbursement claims monthly and financial reports on a monthly basisBalance cash and make deposits daily at the high schoolBalance revenue with Corporation TreasurerAssist with coordinating cashier subs and openings as needed.Maintain POS alertsReview negative lunch accounts and take appropriate actions.Type documents/bills as requested by DirectorTraining of cashiersMaintain communications of Horizon SoftwareMaintain menus/a la carte items within the Horizon POS cashier stationsMaintain all recipes/CN labels / production sheets / carb sheetsMaintain menu updates and new product items.Completes Cashier Audits for all schools within HCCSC by February 1stAssists with communication and organization of the Summer Feeding ProgramMaintains POS records for all schoolsCompletes all Safe School Training assignedMaintains all aspects of the Classified Employee HandbookPerforms all other responsibilities as assigned by the Food Service DirectorEssential Cognitive FactorsPlan, organize, and schedule priorities to meet deadlinesUses independent judgment and initiative in making sound decisions and in developing solutions to problemsDiscreetly handle confidential and politically sensitive mattersMake independent decisions in accordance with established policies and proceduresTactfully and courteously respond to requests and inquiries/complaints from the general public and staffCommunicate clearly and concisely, both orally and in writingEstablish and maintain effective working relationships with students, staff and the communityPhysical Factors(Occasionally = 0-2.5 hrs./day; Frequently = 2.5-5.5 hrs./day; Constantly = 5.5+ hrs./day)Sitting/standing - constantlyStooping/kneeling/crouching - occasionallyHearing and speaking clearly - constantlyLifting (up to 30 lbs.) - occasionallyThe Huntington County Community School Corporation assures Equal Employment Opportunities for job candidates and employees. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.Building/Campus Huntington North High SchoolSalary: From 17.50Technology Literacy Keyboard, E-mail, Word ProcessingAdditional Job InformationFour (4) Paid Holidays per Year